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Academic Program Specialist

University of North Texas Health Science Center
United States, Texas, Fort Worth
3500 Camp Bowie Boulevard (Show on map)
Nov 08, 2025
Title: Academic Program Specialist Employee Classification: Academic Program Specialist Campus: University of North Texas - Health Science Center Division: HSC-Provost & Exec VP Sub Division-Department: HSC-Texas Coll of Osteopathic Med Department: HSC-Osteopathic Clinical Education-300632 Job Location: Fort Worth Salary: $51,972.000 FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. This includes assigned clerkships in various specialties (family medicine, internal medicine, surgery, pediatrics, OB/GYN, emergency medicine, psychiatry, etc.) during the clinical years of the DO program. Position Overview The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at UNT Health is seeking to hire an Academic Program Specialist to support the Osteopathic Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Osteopathic Clinical Education Department ensuring that the day-to-day administrative functions are performed. This position is critical to the overall success in the program. Serves as point of contact to hospital/clinic partners, students, prospective students, and faculty on matters related to course management, enrollment, program requirements, policies and procedures, and other administrative matters. Minimum Qualifications Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience. Knowledge, Skills and Abilities Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint. Manages time and multiple projects. Works independently. Maintains professional dress, grooming and demeanor. Maintains good working relationships with coworkers. Excellent interpersonal, oral, and written communication skills. Ability to function independently and as part of a team. Attention to detail and accuracy of reporting . Outstanding customer service skills. Knowledge of medical education systems and impact on health care delivery. Data entry abilities. Preferred Qualifications Three to five years of experience working in an administrative capacity within higher education and/or in a healthcare setting utilizing high functioning/problem-solving skills. Job Duties Proactive and consistent communications with students and hospitals for the rotations. Preparing and maintaining online curriculum platform. Assist with clerkship data. Coordinate orientations, services, access. Assign each student to a clinical location for training and communicate schedule to students and faculty. Proactive communication with faculty regarding training of students and number of student positions available at each site Input, process, and maintain student records of rotations per guidelines and any needed changes. Advise students regarding processes and procedures for completing clinical clerkships. Coordinate all core 3rd year rotations and 4th year electives for departments; make changes to rotation schedule. Compile, track and submit all grades received via the appropriate systems (Canvas, eMedley, EIS, etc.). Provide technical support for faculty and students for the online systems/platforms; make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education; maintain updated syllabi, evaluations, and program policy and procedures - distribute syllabi, course materials and lectures to Clinical Education for posting. Department contact for offsite preceptors in DFW and all remote sites, track vacations and coordinating alternative locations for students assigned. Attend meetings, trainings and events for clinical rotation directors and coordinators. Participate in committees as assigned; maintain records and process affiliation agreements for rotations. Processes, renews and maintains all adjunct faculty appointments for rotations. Maintains preceptor data in eMedley and runs reports for core and elective rotations as needed. Communicates effectively with students, faculty, and staff. Physical Requirements Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Sedentary work that primarily involves sitting/standing. Moving about to accomplish tasks or moving from one worksite to another. Environmental Hazards No adverse environmental conditions expected. Work Schedule 8:00am - 5:00pm Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.