Administrative Assistant - 10686

The mission of the Colorado Coalition for the Homeless is to work collaboratively toward the prevention of homelessness and the creation of lasting solutions for homeless and at-risk families, children, and individuals throughout Colorado. The Coalition advocates for and provides a continuum of housing and a variety of services to improve the health, well-being, and stability of those it serves.

Our Philosophy of Service: We believe all people have the right to adequate housing and health care. We work to remove the barriers that restrict access to these rights. Society benefits when adequate housing and health care are available to everyone. We create lasting solutions to homelessness by:

* Honoring the inherent dignity of those we serve, affirming their capabilities and fostering their hope that a better life is possible.

* Building strong, caring and trauma-informed communities through the integration of housing, health care and supportive services.

* Advocating for social and racial equity, inclusion and diversity, and challenging the status quo in partnership with our workforce members and those we serve.

* Achieving excellence through continuous quality assurance, innovation and professional development.

* Using resources judiciously and effectively.

Coordinates and supports the administrative and compliance functions of the Director/Associate Director and other team members in the department, providing complex administrative support, data entry, compliance tracking, and assessment. Works closely with staff from various teams including: Safety, Peer Support, Case Management, Intake/Discharge, Reintegration, Medical, Dental, Behavioral Health, IT and other providers on site. Must be comfortable working on a recovery oriented campus and engaging stakeholders of all kinds.

Additional Requirement

• Valid driver's license required. This requirement may be waived, if necessary, based on overall candidate experience and current needs of the business.

Coalition Benefits

• Choice of HMO or PPO health insurance coverage options: full-time employees contribute only 1% of their earnings for their own HMO health coverage and no more than 4% of their earnings for coverage of eligible dependents. We're proud to offer same-and opposite-sex domestic partner coverage.
• Choice of dental insurance or discount plan.
• Vision insurance.
• Flexible spending accounts for health care / dependent care / parking expenses.
• Free basic life and AD&D insurance coverage.
• Employee Assistance Program, a problem-solving resource available to you and your household members.
• Dollar-for-dollar retirement plan matching contributions up to 5% of earnings with 3-year vesting.
• Extensive paid time-off, including 9 holidays, 12 days of sick leave, and three weeks of vacation for new full-time employees in their first year.
The effective date for your benefits will be the first of the month following your date of hire.

Essential Job Functions

• Provides excellent internal and external customer service, demonstrating a high degree of emotional intelligence, valuing diversity and inclusiveness, and fostering an atmosphere of teamwork with colleagues, clients, and partners.
• Gathers, enters, and tracks data to distribute compiled reports and presentations for various grant sources, research organizations, and/or internal departments or program needs.
• Maintains competency in and access to HMIS, EHR, and/or other platforms and databases required for grant and organizational purposes.
• Performs clerical tasks, which can include creating, organizing, and maintaining documents for program files, as well as, scanning, faxing, sending, and receiving internal/external correspondence in a timely and professional manner.
• Tracks, reconciles, and submits expenses and reimbursements related to the department, timely to CCH Accounting Department.
• Maintains operation and function of office equipment, vehicles, and/or other maintenance requests and inspections.
• Creates and edits correspondence and other program-related materials; Tracks, processes documents for approval, and distributes to parties concerned.
• Supports the scheduling of meetings and/or events for the department which could include meetings invites, room reservations, setup/cleanup, preparation for guest speakers, taking and disseminating meeting minutes in a timely manner, and preparing agendas and other materials. Purchases/orders all needed materials, supplies, and services for the department, and maintains organized, clean, and welcoming communal areas.

Qualifications Summary

• Sound critical thinking and decision-making skills.
• Consistently superb customer service skills; excellent interpersonal/assertive communications skills demonstrating a high degree of emotional intelligence.
• Experience working with people who are experiencing homelessness or who have come from homelessness preferred.
• Reliable transportation required. Valid CO Driver's License Required.
• Must be able to pass criminal background and automobile insurance carrier's Motor Vehicle Record background investigations.
Education and Work Experience
• High school diploma or equivalent required.
• At least 2 years of prior experience performing administrative duties preferred.

$20.64 - $25.14 an hour

The Colorado Coalition for the Homeless is committed to delivering services, making employment-related decisions, selecting volunteers, and selecting vendors without regard to age over 40, race, sex, color, religion, creed, national origin, ancestry, disability, genetic information, marital status, sexual orientation, gender identity, gender expression, pregnancy, medical condition related to pregnancy, military status, or any other applicable status protected by law.