Administrative Assistant

Administration

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

JMT's Longview, TX Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Pay range is $23-30/hour. Salary range is based upon background and level of experience. Our Employee Stock Ownership Plan (ESOP) is provided at no cost to the employee and provides a beneficial interest in the company. JMT offer a rich benefits package, including:

• Paid Leave Time
• Paid Holidays
• Paid overtime (1.5 x hourly rate)
• Affordable & Widely accepted health, dental and vision insurance
• Excellent 401K Retirement Plan
• Education Reimbursement program
• And more...
• Benefits | JMT

Essential Functions and Responsibilities

General Administration

• Review and edit various documents (marketing proposals, contract documents, reports, etc.). Support office staff with document formatting.
• Create general communication/correspondence.
• Organize documents
• Schedule Office Meetings, coordinate presenters and prepare draft agenda
• Copy, bind documents to create reports
• Process incoming/outgoing mail
• Answer and transfer incoming calls

Office Space

• Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms, lobby)
• Manage building lobby and JMT office access process (access codes and key cards)
• Be primary contact with the building landlord
• Maintain office, restroom and breakroom supplies inventory, small appliances, and coffee station
• Maintain print room - clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed

Coordination with Outside Vendors

• Order meals for training sessions, meetings, and other events
• Coordinate office events such as awards banquets, social events, community volunteer events, and holiday parties
• Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, cleaning, maintenance and repair, etc. Review and process invoices from vendors.

Additional Duties

• Manage new employee onboarding process
• Oversee career fair process including scheduling with university and coordinating attendees/materials
• Manage the contract execution process
• Manage the subcontract process
• Expense Reports for Office Leader and Section Heads
  
  
  
  • Manage company-owned vehicles for maintenance and repairs.
  • Assist with administrative tasks on various projects (meeting notes, report development, etc.)
  
  
  
  

Nonessential Functions and Responsibilities

• Perform other related duties as assigned

• High school diploma or equivalent
• Minimum 3 years of related experience, as outlined in the Essential Functions and Responsibilities above

Qualifications preferred:

• Proficiency in using Microsoft Office Suite

Working Conditions:

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.