Program Coordinator

SUMMARY

Avetta's SaaS platform connects the world's leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights to improve supply chair risk and compliance. As a result, we foster sustainable growth for businesses and their supply chains globally. Our SaaS subscription software is used by 85k+ active customers in over 100 countries.

The Program Coordinator will provide essential support to Avetta's largest and most strategic global client program. Reporting to the Director, Program Management - and dually reporting to the Senior Director, Client Services, this role will assist with cross-functional coordination, maintain program documentation and tools, and help ensure timely task execution. This is an excellent opportunity for a motivated individual to gain experience in program operations within a dynamic SaaS environment.

Candidates living within a commutable distance to Avetta's Lehi Office located at 3300 N Triumph Blvd, Suite 800, Lehi, UT 84043 will be given preference and will be asked to follow a hybrid work schedule of three in-office days and two remote days each week.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Program Support & Coordination
• Assist with tracking program activities and timelines.
• Support cross-functional teams in completing assigned tasks.
• Help maintain program trackers and action logs.
• Documentation & Tool Administration
• Organize and update program documentation using tools like Confluence, Wrike, and Jira.
• Ensure documents are current and accessible to stakeholders.
• Assist in creating templates and checklists for program use.
• Stakeholder Engagement
• Schedule internal meetings and prepare agendas.
• Take meeting notes through Gong and distribute follow-up actions.
• Help compile reports and presentation materials.
• Process Improvement through received mentorship and Copilot
• Suggest improvements to documentation and coordination practices.
• Support implementation of efficient workflows.

PREFERRED QUALIFICATIONS:

• Up to 2 years of experience in a coordination or administrative role.
• Familiarity with project management tools (Wrike, Jira, Confluence) is a plus.
• Strong organizational and communication skills.
• Ability to work with global, cross-functional teams.

IDEAL EDUCATION & TRAINING:

• CAPM or PMP PMI certified

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