New

Graduate Intern

California Institute of Technology
vision insurance, parental leave, paid time off, sick time, tuition reimbursement
United States, California, Pasadena
Oct 11, 2025
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary The position provides administrative and case management support to the Center for Student Success (CSS). The role supports intake coordination and data management for Accessibility Services, offers administrative support to CSS, and assists with educational programming. This position is designed for graduate students seeking to apply their coursework to real-world student support services. The Center for Student Success empowers Caltech students to achieve their highest academic and personal aspirations by providing comprehensive support, resources, and opportunities that foster growth, resilience, and innovation. CSS oversees Accessibility Services, the CARE Team, and student success initiatives, serving as a hub for connection, problem-solving, and guidance. The Center is committed to helping students overcome barriers and thrive in their academic journey. This is an occasional position reporting directly to the Director of the Center for Student Success. Essential Job Duties Accessibility Services Support Serve as a first point of contact for students initiating accommodation requests. Coordinate intake scheduling, manage documentation, and assist with correspondence. Maintain records and data in alignment with accessibility compliance practices. Support reporting and trend analysis for student accommodation usage. CARE Team Administrative Support Track students of concern open cases and assist with follow-up coordination. Student Success Programming & Resources Support workshops, events, and initiatives hosted by CSS. General Administrative Support Provide clerical support including scheduling, data management, and communications. Assist with data analysis for Center initiatives. Contribute to process improvements that enhance efficiency and service delivery. Basic Qualifications Current enrollment in a Graduate-level program. Strong organizational and administrative skills with attention to detail. Ability to handle confidential and sensitive information with discretion. Excellent written and verbal communication skills. Demonstrated interest in higher education, accessibility services, case management, or student success initiatives. Preferred Qualifications Experience in higher education, student services, or related administrative roles. Familiarity with tracking systems, or case management platforms. Ability to manage multiple priorities and work both independently and collaboratively. Required Documents Resume. Hiring Range $20.00 - $27.00 Per Hour The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law. Caltech is a VEVRAA Federal Contractor. To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf. Disability Accommodations Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position. If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu. Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.