Accountant

The Accountant is responsible for coordinating, organizing, processing and monitoring agency general accounting tasks, which include billing, accounts receivable, accounts payable, and month end closing functions.

ESSENTIAL DUTIES (FUNCTIONS) include the following:

Billing/Accounts Receivable

• Manages the Prior authorization/physician attachment authorization process, which includes the use of web-portals, email and/or phone to check eligibility
• Enters demographics and billing information into billing system accurately.
• Creates weekly and monthly manual and electronic funder billings and validates all charges are correct before submission.
• Follows up with funders to obtain missing billing or claim information.
• Processes private pay agreements monthly or as needed.
• Analyses errors and resolves charge and/or claim edits in a timely matter, which includes reporting avoidable errors to the President and making recommendations for process improvements.
• Follows-up on claim status and resubmits denied claims within required timelines.
• Reconciles monthly billing, which includes monitoring, investigating, and pursuing outstanding overdue receivables for contracts, grants, and private pays.
• Reconciles program petty cash.
• Prepares general invoices as needed.
• Keep abreast of billing compliance policies and carrier specific billing requirements.
• Targets and reports any internal procedures or processes that may increase charge lag or delay claims processing.
• Builds and maintains positive working relationships with internal and external clients.

General Accounting

• Records and deposits cash receipts into bank.
• Records electronic bank deposits into financial system.
• Posts payments into billing system.
• Analyzes and reconciles prepaid assets, uncollectibles and accounts receivable accounts on a monthly basis.
• Prepares monthly journal entries for agency financial statements
• Coordinates month end and year end closing process with third party vendor.
• Prepares agency allocations based on actual usage or square footage (i.e., building costs, vehicle use, and maintenance costs.)
• Prepares agency salary and FTE allocations as necessary
• Coordinates quarterly time studies for exempt employees in multiple departments as directed.
• Reviews monthly financial statements with President.
• Informs President of areas of concern on perceived irregularities related to department finances.
• Stores records in accordance with the records retention policy.
• Compiles data, reports and correspondence in support of the annual external audit.
• Prepares special financial reports when requested.
• Assists with agency and program budget forecasting
• Participates in assigned meetings, professional development, and training as required.
• Performs other duties (or functions) as assigned.

Accounts Payable

• Checks bills for accuracy or rates and information, including tax exempt status
• Processes accounts payable following Easterseals' policies and procedures.
• Assist Human Resources with payroll processing, including 401k uploads to vendor portal.
• Processes employee expense reports.
• Manages agency credit card programs.
• Reconciles agency credit card purchases and tracks receipts.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to carry out each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor's Degree in Accounting/Business is required OR Associate's Degree in accounting/business with a minimum of three (3 years of accounting experience (preferably in a non-profit environment) is required, OR a high school diploma, GED, or HSED with a minimum of four (4) years of equivalent accounting experience (preferably in a non-profit environment) is required.
• Medical or Insurance billing experience preferred.
• To be eligible for mileage reimbursement, must have proof of insurance AND meet the requirements of the Employee Driving Policy. A Criminal Background Check must meet the requirements of the State of WI licensure for day programming.
• A Credit Check is required for this position.

Specialized Skills/Abilities/Knowledge:

EQUIPMENT USED/MACHINERY REQUIRED TO OPERATE:

Includes, but is not limited to:

• Telephone
• Computer
• Copy Machine
• Calculator
• Fax Machine
• Scanner

PHYSICAL DEMANDS: