Executive Admin Specialist

Job Description:

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own.

Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We're actively seeking a talented Executive Administrative Specialist to join our Sales and Distribution Team. This role is based in Omaha, Nebraska or Newport Beach, California.

As an Executive Administrative Specialist, you'll play a key role in Pacific Life's growth and long-term success by providing administrative support directly to sales leadership, executives, managers, and/or a group of individuals, exercising confidentiality, tact and diplomacy. You will fill a new role that sits on a team of national sales managers in the Life Insurance Division (LID).

How you will make an impact:

• Works independently to provide advanced, diverse, and/or confidential administrative services and support duties.

• Exercises initiative and judgment on a consistent basis without the need for substantial supervision.

• Prepares correspondence, memorandum, reports, etc.

• Initiates and/or routes non-routine correspondence and memoranda.

• Schedules and maintains calendar of appointments and meetings.

• Coordinates travel itineraries and related arrangements.

• Coordinates meetings and events from beginning to end including but not limited to scheduling, meal ordering, agendas, presentations, and meeting minutes.

• Collaborates with other LID departments and administrative staff as needed.

• Creates expense reports, processes invoices, and maintains departmental contracts.

• Is called upon to take on special projects when needed.

• Completes miscellaneous tasks and projects, as assigned.

The experience you will bring:

• At least 2 years experience providing administrative support to Leadership Level.

What will make you stand out:

• Approachable, professional, and self-motivated individual with a positive and can-do team player attitude

• Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time sensitive projects and adapt to changes quickly

• Excellent problem solving and administrative skills to handle a wide variety of complex situations

• Extremely detailed-oriented and use of sound judgment

• Excellent interpersonal, oral, and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills

• Ability to maintain a calm and diplomatic manner

• Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams and Outlook) and Adobe Acrobat

• Confident, decisive, and experienced in diplomacy when interfacing with different personalities within and outside of the company

You can be who you are.

People come first here. We're committed to an inclusive workforce. Learn more about how we create a welcoming work environment at www.pacificlife.com. What's life like at Pacific Life? Visit Instagram.com/lifeatpacificlife.

Base Pay Range:

The base pay range noted represents the company's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay.

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we're committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we've got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents

• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off

• Paid Parental Leave as well as an Adoption Assistance Program

• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.