Administrative Manager/EA to the Chair

Biochemistry and Biophysics

Full Time

86352BR

Job Summary

The Administrative Supervisor will supervise the Administrative Support Team, to ensure that work aligns with department goals and faculty needs and is executed effectively and efficiently. This position will also support the Chair and overall department operations and engagement to foster a cohesive work environment.

The Administrative Supervisor will provide high-level administrative and project management support to the Professor and Chair in the Department of Biochemistry and Biophysics. This position will also provide support to department leadership roles including the Vice Chairs and Chief Administrative Officer to ensure smooth operations of department business. The Administrative Supervisor will function with a high degree of independence and supports all areas related to the Chair's responsibilities.

This position will multi-task effectively and independently in a fast-paced, high-volume, high-profile office with frequent critical deadlines and constantly shifting priorities. Communication and organizational skills must be exceptional.

The Supervisor will primarily assist in the following areas:

• Supervision of the Administrative Support Team (Faculty Assistants and the Events Coordinator)
• Oversee administrative support to the Chair for calendar management and drafting of written communication and letters for the Chair
• Manage and coordinate faculty appointments and promotions in the Department
• Supervise Administrative operations for the Chair and Department
• Oversee budget tracking for Department accounts and submission of a high volume of expense reimbursements

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $100,100 - $164,000 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Biochemistry & Biophysics is a large teaching and research department within the School of Medicine. The department offers graduate studies in Biochemistry and Molecular Biology, Cell Biology,
Developmental Biology, Systems Biology, and Genetics degree programs, in addition to providing courses for medical, dental, and pharmacy students. Each program includes interdepartmental faculty representing: the Cancer
Center, Medicine, Pharmacy, Physiology, Pediatrics, Microbiology, Pathology, Anatomy, Psychiatry and Neurology departments, as well as our own. In addition to offering course work, the department's other main goal is to provide an environment where outstanding research in diverse areas of interest is conducted. A close, collaborative spirit among faculty facilitates a research atmosphere that is both productive and exciting. Moreover, many colleagues from other departments have joint appointments with Biochemistry, which forms an added active pool of investigators with whom we closely collaborate.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum 5 years of related experience
• Solid knowledge of common organization-specific and other computer application programs
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others
• Solid skills to quickly evaluate complex issues and identify resolutions
• Solid organizational and customer service skills to effectively manage multiple priorities
• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll
• Solid knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
• Ability to use discretion and maintain confidentiality
• Demonstrated skills in employee supervision and HR administration

Preferred Qualifications

• Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

007375 ADMIN SUPV 2

Job Category

Professional and Managerial

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday-Friday 8am-5pm; This position will require 2-3 days per week on-site at the Mission Bay Campus with the ability to work remotely the remaining 2-3 days.