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Specialist - Contract Administrator II

Spectraforce Technologies
United States, Florida, Jacksonville
Sep 30, 2025
Title: Specialist - Contract Administrator II Location: Remote (US) Duration: 4+ months Hours: 8 am - 5 pm (some flexibility if needed) Summary: This position is responsible for preparing complex proposals & administrative services agreements for major contracts for our self-insured groups. Candidate will also work on renewal contracts (amendments, verbiage, redlines, etc.) as needed Team Size: Team consists of (1) Senior ASO Manager, (1) Compliance Specialist, (1) Acct Mgmt. Specialist Job Requirements: Intermediate skills in a Word, PowerPoint and Excel. A proven ability to handle multiple assignments Extensive Product knowledge Demonstrate excellent organization skills and planning skills coupled with ability to apply analytical thinking in order to facilitate problem solving, decision making and process improvements or efficiencies Strong interpersonal skills Ability to adapt in a team setting in a flexible and fast-paced environment Strong communication skills - verbal and written Ability to meet multiple deadlines Good conflict resolution skills Good telephone presence-Professional telephone skills Must be detail oriented Ability to work independently with minimal supervision Strong self-motivated/initiative skills Responsibilities Develops and maintains contract language and materials. Translates business requirements into legally compliant contract language and materials. Translates regulatory and compliance (including BCBS Association) requirements into legally compliant contract language and materials. Communicates and collaborates effectively throughout the contract development and review processes. Identifies any potential issues or discrepancies in contract language and materials, provides feedback and works to implement solutions. Maintains detailed and organized tracking of contract language and materials including redlines, feedback, outstanding questions, decisions, and version control. Memorializes fully executed contractual documents in an organized and standardized way for efficient and effective document retrieval. Utilizes project management processes to ensure deliverables are delivered on time, with high quality standards and meet customer expectations. Proactively leads or supports auditing of contract language and materials. Identifies, tracks, and reports organizational risks related to contracting language and materials to peers, leadership, and business/legal stakeholders (e.g., missing contracts, delinquent requests post effective date, "unusual" contract requests, etc.). Stores, retrieves, and disseminates general and group-specific contract language and materials to support internal and external business inquiries on data security, regulatory, audits and investigations. Leads or supports the development and maintenance of departmental policies and procedures (e.g. Standard Operating Procedures, Desktop Procedures, best practices, etc.). Identifies and implements process improvements to enhance overall departmental efficiency and effectiveness. Provides guidance to peers and business/legal partners for any contract related questions and/or issues. As a contract administrator, you will oversee the specific mandates in a contract and make sure that all parties involved fulfill obligations to which they agreed. As a contract administrator must know the ins and outs of a contract and ensure all sides adhere to its specific terms, conditions, rights, and obligations. It is also the administrator's responsibility to coordinate any changes that may transpire, and to make sure that those changes are agreed upon by all involved. When the contract has been fulfilled, the contract administrator will complete a closeout process to ensure that the contract has been ended in an appropriate manner. Preparing proposals for major contracts, which include reviewing and negotiating contractual details, including specifications, price, date of delivery and contractual provisions Required Work Experience 3-5 years of related work experience or equivalent combination of transferable experience and education Strong MS Word skills including formatting and editing contractual documents (typically 40-80 pages in length including exhibits) Strong understanding of key concepts of a services agreement/contract including legal/compliance terms that are commonly negotiated (i.e., indemnification and liability, confidential and trade secret information, litigation, termination clauses, service/program fees, etc.) A foundational understanding of health insurance (from either a group or provider/hospital perspective) and/or the initiative to seek out resources to learn more Critical thinking skills to analyze and respond appropriately to contract inquiries and/or requests as well as negotiations Required Education * High school diploma or GED Behaviors and Skills for Success in Contracting- Critical thinking - able to question, analyse, evaluate, interpret, and make a judgement about what you read, hear, say, or write. Proactive thinking - able to anticipate events so that you can take control of a situation and prepare for the situation ahead of time. Being proactive at work means always thinking about the future, planning, and preparing for what lies ahead. Analytical thinking - able to identify and define problems, extract key information from data and develop workable solutions for the problems identified in order to test and verify the cause of the problem and develop solutions to resolve the problems identified. Document formatting - font size/type, paragraph alignment, section and paragraph numbering, spacing, file naming conventions, etc. Complex project management - able to take on complex projects, break them down into manageable pieces and track from start to finish in a fast-paced environment with multiple stakeholders. Attention to detail - able to complete tasks with accuracy, thoroughness, and consistency. Time management - able to organize and prioritize work effectively. Communication skills - examples include being clear and concise, active listening, nonverbal communication, written communication, empathy, give and accept feedback, and confidence. Position is offered by a no fee agency.