ASSISTANT I - PAYROLL

Performs foundational accounting and clerical work to support bi-weekly payroll processing. Serves as a primary point of contact for employee inquiries, providing direct customer support and guidance on using Employee Self-Service tools.

Wage range: $40,950 to $56,737 (12 month position)

Applications for the following position are being accepted by the Office of Human Resources through Thursday, October 9, 2025.

To be considered as a candidate, a current, updated resume MUST be attached to the completed application.

• If you are unable to electronically attach these documents, you must notify Cassandra in human resources at morac2@milwaukee.k12.wi.us that you are sending hard copies. Caution: when attaching documents to the application, be sure the documents are legible. If the documents cannot be read, your application may be disqualified from consideration.

If you are selected for the next stage of the interview process, you will be contacted, via email, to submit one electronic professional references. Identified references will receive an online reference check to complete.

No applications or application materials will be accepted after the deadline date.

Appointment is subject to a criminal background check, a drug/alcohol test and credential verification.

If you have any questions, please contact Cassandra Morales-Salcedo at morac2@milwaukee.k12.wi.us or 414-777-7879.

THE SELECTION PROCESS: will be job-related and will consist of one or more of the following: education and experience evaluation; written, oral or performance tests; or other assessment methods. The Office of Human Resources reserves the right to call only the most qualified candidates to oral and performance examinations. Oral examinations may include written exercises. Selection process component weights will be determined by further analysis of the job.

*If you are a military veteran or if your spouse is a military veteran, please also attach a copy of your DD214 form.

Knowledge, Skills and Abilities:

• Strong customer service skills with the ability to patiently and effectively coach employees on the use of technology and self-service systems.
• High degree of accuracy and attention to detail in data entry and form verification.
• Effective oral and written communication skills are required.
• Excellent teamwork skills are essential.
• The ability to develop effective working relationships with diverse individuals at all levels is required.
• Must have excellent planning and organizational skills.
• Must be able to juggle numerous responsibilities with varying deadlines.
• A strong working knowledge of computer applications including MS Office software, Office 365, PeopleSoft, MPS databases, and the MPS website is required.

Working Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office or school environment.
• Position may be required to work additional hours outside of the normal business day as a regular part of the job.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job with or without reasonable accommodation.

• High school diploma or equivalent WITH post-high school training, preferably in Accounting, Payroll, or Human Resources is required.
• Two years of previous experience working in a high-volume, customer-focused area is required.
• PeopleSoft experience is desired.

Equivalent combinations of job-related coursework and experience may also be considered.

• Serves as the primary point of contact for employee inquiries at the service window, by phone, and via email. Provides guidance and instruction to employees on utilizing Employee Self-Service tools for tasks such as updating direct deposit and personal information.
• Calculates hours worked from time documents, production reports and other written sources.
• Responds to inquiries regarding pay and deduction policies and practices.
• Inputs data from various sources into the computerized payroll system (PeopleSoft). Processes adjustments and correct time entry errors.
• Maintains payroll related records. Processes direct deposit, Rapid Card, and tax withholding (W-4/WT-4) form changes, ensuring accuracy and compliance before data entry.
• Contributes to the departmental knowledgebase by documenting, updating, and refining work instructions, job aids, and checklists for assigned duties to support operational consistency and cross-training.
• Actively supports the MPS Strategic Plan.
• Performs other duties as assigned.

The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

In accordance with Wisconsin Statutes, every applicant for a position with Milwaukee Public Schools will be subject to the open records law. Any applicant not wishing to have his/her identity released, must submit a written statement to that effect to the Office of Human Resources. The identities of all "final candidates" may be released. Milwaukee Public Schools reserves the right to interview the best qualified candidates.