New

Office Manager - Research Services (Administration)

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Sep 26, 2025
Office Manager - Research Services (Administration) Office Manager - Research Services (Administration) Hiring Department: Research Services (Administration) Location: Peoria, IL USA Requisition ID: 1037151 FTE: 1 Work Schedule: M - F Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 10/9/2025 The previously determined salary for this position is $23.32 - $24.76 This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary This position performs highly specialized administrative support duties for the Division of Research Services and the Center for Health Development and Aging. An in-depth knowledge of the two areas and their processes, sound judgement, discretion and excellent attention to detail is essential. The ability to communicate professionally and operate various systems such as Microsoft Products (e.g., Outlook, Word, Excel) will be needed in this role. The position works under the direction of the Director of Research Services. Duties & Responsibilities Administrative: Coordinates specialized administrative functions of the Center for Healthy Development and Aging including but not limited to managing confidential records/files, keyboarding sensitive information, composing correspondence responding to emails/mail and preparing reports while accounting for quality and adherence to policies/guidelines and deadlines. Calendars for Director(s) of Center for Healthy Development and Aging and schedules meetings with internal and external stakeholders. Prepares agendas and takes minutes. Responsible for logistical arrangements. Represents the Center for Healthy Development and Aging in administrative support meetings. Division of Research Services Support: Maintains an awareness of the specialized support duties required to meet the objectives, deadlines and the overall mission of Research Services. Anticipates needs and potential problems/issues, recommends operating practices/procedures and assists in the implementation. Assists with the onboarding of new personnel, including purchasing equipment, preparing workspaces, and coordinating with HR throughout the hiring process. Serves as the primary administrative contact for the Institutional Animal Care and Use Committee (IACUC). Coordinates regular and ad-hoc meetings and monitoring visits, maintains SOPs, compiles compliance documents and annual reports, prepares agendas, assigns reviews, sends approval letters, and takes meeting minutes. Tracks the activity of committee members, onboarding new ones. Student Research Program Support: Supports the chairs/heads of student research programs such as the James and Craig Scholars Programs. Prepares annual reports, creates task lists and monitors progress, following up with program leadership or Student Research Specialist as needed. Schedules meetings and student interviews for student research programs. Serves as a liaison between Peoria and the COM for the financial distribution of funds for the Craig Scholars Program. Creates application documents and progress report documents, updating annually. Supports the annual Research Day by serving on the planning committee and helping with the coordination of that event. Financial - post award monitoring: Maintains financial records and prepares/monitors financial reports for grants awarded to the university, submitting to the Director and Assistant Director of Research Services. Tracks when progress reports for sponsored projects are due and advises the PIs. Perform other related duties and participate in special projects as assigned. Performs duties listed in lower level of this classification series Minimum Qualifications High school diploma or equivalent. Two (2) years (24 months) of work experience comparable to the third level of this series. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/17043?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-0dfd082b18a1094baa363c93bffa06a3