Administrative Specialist - G&D

Position Summary: The Administrative Specialist primarily performs administrative support and team coordination tasks under general supervision. They support a team within the organization by coordinating calendars, scheduling meetings, organizing events, and managing the team budget, and may also provide project/program support as needed.

Key Responsibilities:

• Provides administrative support for a team which includes distributing mail, filing documents, ordering supplies, managing inventory, scanning documents, etc.
• Reviews and answers correspondence.
• Conducts research, prepares statistical reports and spreadsheets, and prepares presentations.
• If working in a national office, performs additional office support activities.
• Other duties as assigned.
• Coordinates calendars and schedules team meetings and employee reviews/touchpoints.
• Organizes and promotes team events such as Give Backs and celebrations.
• Assists with onboarding activities for new hires.
• Manages and records team budgets and expenditures.
• Assists with team expense reports.
• Coordinates team travel.
• Acts as team liaison to other members of management.
• Assists the project/program manager to coordinate aspects of projects as needed.

Qualifications:

• High School Diploma or General Education Degree (GED) required
• Associate or bachelor's degree preferred
• 1 year relevant experience required
• Previous office experience preferred
• Proficient in Microsoft Office, Software, including PowerPoint, Word, Excel and Outlook
• Ability to work with PC/Windows, iPads, and Dropbox
• Excellent computer and typing skills
• Must demonstrate proficiency in all core competencies as described and characterized in this job description