Coordinator Clinic All About Women

About the Role:

The Coordinator for the Clinic All About Women plays a pivotal role in ensuring the smooth and efficient operation of the clinic within the Medical Office Building (MOB). This position is responsible for managing daily administrative and clinical coordination tasks that support healthcare providers and enhance patient care experiences. The Coordinator acts as a liaison between patients, medical staff, and external partners to facilitate communication and streamline clinic workflows. By overseeing appointment scheduling, patient records management, and resource allocation, the Coordinator helps maintain a high standard of service delivery. Ultimately, this role contributes significantly to the clinic's mission of providing comprehensive, compassionate, and patient-centered healthcare services to women.

Minimum Qualifications:

• High school diploma or equivalent; Associate's degree or higher in healthcare administration or related field preferred.
• Minimum of 2 years experience in a healthcare setting, preferably in a clinic or outpatient environment.
• Proficiency with electronic health record (EHR) systems and standard office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication skills, both verbal and written, to interact effectively with patients and healthcare professionals.

Preferred Qualifications:

• Bachelor's degree in healthcare administration, nursing, or a related discipline.
• Experience working specifically in women's health or gynecological clinics.
• Familiarity with medical billing and coding procedures.
• Certification in medical office administration or healthcare coordination (e.g., CMA, CPC).
• Demonstrated ability to lead small teams or coordinate cross-functional projects within a healthcare setting.

Responsibilities:

• Manage daily scheduling of patient appointments, ensuring optimal utilization of clinic resources and minimal wait times.
• Coordinate communication between healthcare providers, patients, and external agencies to facilitate seamless care delivery.
• Maintain accurate and confidential patient records in compliance with healthcare regulations and clinic policies.
• Assist in the preparation and organization of clinic documentation, reports, and correspondence.
• Support clinic staff by managing supply inventories, equipment maintenance schedules, and other operational logistics.
• Facilitate patient check-in and check-out processes, addressing inquiries and resolving issues promptly.
• Collaborate with the clinic management team to implement process improvements and enhance patient satisfaction.
• Ensure compliance with all relevant health and safety standards within the clinic environment.

Skills:

The Coordinator utilizes strong organizational skills daily to manage complex scheduling and clinic workflows, ensuring that patient care is delivered efficiently and effectively. Communication skills are essential for liaising between patients, providers, and external partners, facilitating clear and compassionate interactions. Proficiency with EHR systems and office software enables accurate record-keeping and streamlined administrative processes. Problem-solving skills are applied regularly to address operational challenges and improve clinic procedures. Additionally, leadership and teamwork skills support collaboration with clinical and administrative staff to maintain a positive and productive clinic environment.