Facilities Assistant

Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

The Department of Physics plays a pivotal role in the advancing of knowledge, nurturing the next generation of physicists and making a lasting impact on the world of physics.

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University.What starts here really does change the world. For more information, please visit. https://cns.utexas.edu.

The University of Texas offers an impressive benefits package including:

• Employer paid health insurance (employee premiums covered at 100%; spouse and family premiums at 50%)

• Dental, vision, life and disability insurance options

• Paid vacation and sick leave

• Paid holidays

• Retirement plan

For more details, please see: Prospective Employee Benefits and My Total Rewards.

To provide technical support in a variety of facilities functions. Responsible for facilities, labs, or shops. Maintain and repair of machinery or equipment. Train other users in proper equipment or machinery handling procedures. Coordinate with central Facilities on building repairs and renovations. Coordinate and supervise furniture and equipment moves, including surplus. Coordinate procurement of materials. May perform inventory control and maintenance of shops.

Qualified applicants must be authorized to work in United States for any employer. The University of Texas at Austin does not offer visa sponsorship for this position.

• Assist with coordinating telephone service requests for the department.

• Submit work orders and service requests under the direction of the Senior Facilities Staff.

• Provide logistical support via ticketing system for facility projects, including scheduling, materials pickup, and basic follow-up.

• Support the departmental space planning process by maintaining records and preparing information for review by the Senior Facilities Staff.

• Assist with project documentation, tracking, and communications.

• Help process proximity card access and key requests by collecting required forms and forwarding for approval.

• Perform basic lock programming and report issues to the Senior Facilities Staff.

• Distribute communications to building occupants regarding outages, safety procedures, and emergencies.

• Maintain and update building contact lists as directed.

• Assist with tagging assets and maintaining asset records.

• Help compile data for the annual inventory certification.

• Collect surplus items from labs/offices and transport to storage or disposal areas.

• Maintain surplus area in an organized condition.

• Assist with procurement requests for laboratory and office supplies and equipment.

• Organize and restock supply areas.

• Support assembly, repair, and delivery of lab equipment under the Senior Facilities Staff's supervision.

• Assist in setting up experiments and equipment for classroom laboratories and students.

• Help enforce safety protocols by monitoring supply usage and reporting concerns.

• Gather and verify room occupancy and usage data for annual space certification.

• Update space records in departmental systems under direction.

• Help identify and report needed repairs or improvements in teaching labs, research labs, and offices.

• Provide general facilities support such as posting notices, assisting with event setup, or escorting vendors.

• Perform related duties as assigned by the Senior Facilities Staff or department leadership.

• High school graduation or GED.

• At least one year experience working in a lab or facilities environment.

• Ability to lift 50lbs without assistance

• Skilled in the use of hand tools.

• Basic understanding of electronics.

• Bachelor's degree in a relevant field

• At least two years' experience working in an educational lab setting.

• Demonstrated advanced knowledge of electronics and related systems.

$55,000

• Lifting and moving 30-50 lbs.

• May work around chemicals, chemical fumes, and coolants.

• Some lifting and moving of equipment may be required.

• May work in standard office conditions.

• Resume/CV

• Cover Letter

• 3 References

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.