OFFICE ADMINISTRATOR

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields - each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences - then Chugach Government Solutions may be the right fit for you!

Responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency.

Work Model: Onsite/In-Office

Essential Duties & Job Functions:

• Performs and monitors clerical, administrative and secretarial responsibilities, and tasks.
• Answers, screens and forwards incoming calls as needed.
• Coordinates office activities to ensure maximum efficiency.
• Implements filing systems and ensure filing systems are maintained and current.
• Monitors record keeping.
• Ensures security and confidentiality of data.
• Ensures office policies and procedures are being adhered to.
• Prepares operational reports and invoices as needed.
• Human Resources clerical duties (will be outlined by HR Department)
• Performs other related work as assigned.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, Power Point)
• Sending out the weekly FedEx package to Corporate.
• Copying and assembling packages for fingerprint cards for Security AFSO.
• Multitasking and time-management skills with ability to prioritize task.
• Maintain office security and controlling access via receptionist desk.
• Directs visitors by maintaining employee and department directories and office phone list.
• Maintains Security by following procedures; making visitors register at the kiosk for a visitor's badge.
• Distributes incoming mail accordingly.
• Maintains and monitors inventory of office and kitchen supplies, creating purchase requisitions for needed supplies, and checking incoming deliveries against purchase orders.
• Schedules maintenance and orders supplies for office copiers.
• Managing conference room availability.
• Orders warehouse supplies.
• Other duties as assigned.

Accountable For:

• Knowledge of effective leadership practices.
• Skill in the use of common office machinery, including copiers, fax machines and computers.
• Ability to meet deadlines and handle potentially highly stressful situations.
• Ability to create and maintain a positive team atmosphere with effective interpersonal skills and the ability to work professionally with a variety of people and personalities.
• Ability to communicate effectively orally and in writing.
• Ability to work with minimal direct supervision.
• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries.
• Carry the portable phone when away from the Front Desk.
• Keeping the Front Desk Office organized.

Mandatory:

• One (1) years experience in related work.
• Must have excellent written and verbal communication skills.
• Valid state driver's license with an acceptable driving record.
• Ability to pass pre-hire background and drug screen.
• U.S. Citizenship.

Working Conditions:

• Working in an office environment.
• Sedentary in nature and performed in an office setting.
• Work hours will be 7:00 am- 3:30 pm Monday through Friday.

Physical Requirements:

• Physical requirements are typical of an office environment.
• Occasional lifting, handling, or moving of objects without assistance weighing up to 50 pounds may be required.
• Ability to bend, stoop, reach, stand, move from one area of the building to another on a regular basis, sit and use a computer for a long period of time.

Reasonable Accommodation:

CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email ada@chugachgov.com.

Equal Employment Opportunity:
Chugach is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law.