College Business Officer

M-F 8:15 am - 4:30 pm

The College Business Officer is responsible for planning, directing, monitoring, reconciling, and coordinating the financial activities and personnel administration of the Chase College of Law. This financial management function includes accounting, budgeting, and financial reporting requiring a high level of confidentiality and leadership. It also requires the establishment of financial and administrative reporting standards, budget development, resource management, and allocation, insuring the NKU's established policies and procedures as well as audit compliance are maintained.

Manage the daily financial accounting administration for the Chase College of Law including institutional, NKU Foundation, grant, scholarship and award accounts and the Chase College of Law Foundation account. Utilize SAP for financial analysis and budgetary control. Insure that all funds are expended in accordance with policies and procedures. Identify and resolve discrepancies to insure accurate processing, reconciliation and analysis so that generated reports. are accurate. Provide information to the Dean and Associate Dean as required for budget development, long-range planning, and American Bar Association annual reports. Serve as time administrator.

Reconcile/manage the Chase procurement card through the online reconciliation system to insure compliance with purchasing policies and procedures. Maintain appropriate charge documentation; assign cost center, general ledger and grant numbers; provide detailed descriptions; and validate all charges to ensure compliance with the NKU Procurement Card Manual, Discretionary Expenditure Policy Matrix Guide, and audit standards. Respond to internal auditor requests in a timely manner with appropriate documentation.

Initiate all payment documents for service invoices, prepare purchase requisitions for goods and services, and initiate vendor set-up forms required for all payments utilizing SAP. Track expenditures to maintain budget allocations.

Manage hiring process for employees including creating job postings and maintaining PeopleAdmin site. Collect and prepare appropriate new-hire paperwork and
update/maintain employee files. Initiate personnel related documents for current faculty, staff, students and adjuncts as well as new hires. Track expenditures to maintain budget allocations.

Manage travel for faculty, staff, students, guests (speakers, special guests, donor, faculty and staff recruitment) to ensure travel policies are abided by and budgets are maintained. Prepare and audit travel expense reports for submission in a timely manner adhering to state travel policies and procedures. Track travel expenditures to maintain budget allocations.

Survey, report and coordinate facilities issues with University departments to ensure the safety of all students, faculty and staff. Create work orders and follow through on repairs. Purchase equipment and furnishings when needed.

Perform other financial, budget, and personnel administration duties as assigned.

Bachelor's degree and four years of related work experience.

Any candidate offered this position will be required to undergo a pre-employment criminal background check as mandated by state law.