Admission Information System Coordinator III

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The Graduate Admissions team within the Office of Graduate Education plays a vital role in advancing Georgia Techs mission by managing the full admissions cycle for tens of thousands of applicants each year. We ensure a fair, transparent, and student-centered process while partnering closely with academic programs, faculty, and staff to deliver an exceptional admissions experience. As a collaborative and service-driven group, our work directly contributes to shaping a diverse, innovative, and global graduate community. Team members who thrive here are detail-oriented, adaptable, and committed to service excellence. We value colleagues who bring strong communication skills, a collaborative spirit, and a passion for supporting students and academic programs in a fast-paced, high-impact environment.

Lead the administrative and technical application services for Office of Undergraduate Admissions including prospective student application document imaging and storage. Provide project management for admission document processing and communications. This position will interact on a regular basis with: Office of Undergraduate Admission staffThis position typically will advise and counsel: Information Systems Services Coordinator I and II.This position will supervise: NA.

Job Duty 1 - Identify, manage and support all the processes, procedures, and interfaces required in the production of admission correspondence to new student recruits.
Job Duty 2 - Make recommendations on organizational changes and policy/procedure development to improve programs, processes, and procedures. Monitor department compliance with state and federal regulations, county and departmental policies and procedures. Recommend organizational changes to Director to meet better goals.
Job Duty 3 - Collaborate with all areas of enrollment services to ensure applicants matriculate to student. Provide direction and support to division managers and staff to ensure departmental effectiveness and efficiency.
Job Duty 4 - Implement necessary action to adhere to changes mandated by federal and local governing boards.
Job Duty 5 - Plan, direct, and manage the operations of the area including training and assisting users with systems applications, responding to various problems, and coordinating with operations or technical staff to effect solutions or enhance systems performance.
Job Duty 6 - Manage SQL database report and monitor the quality of reports generated.
Job Duty 7 - Perform other duties as assigned

• Perform regular system audits to ensure proper functioning/suggest improvements of online workflows in the following areas: Lawful Presence, Legal Name Verification, Tuition Classification, and Application Fee Waiver requests.
• Coordinate digital self-audit of Lawful Presence/Tuition Classification each semester, in partnership with GT Office of Undergrad Admission.
• Process online support requests from applicants for recommendation letter review.
• Process online support requests from applicants for name changes.
• Process online support requests from applicants for all institute-level Graduate application fee waivers.
• Process Tuition Classification for the online student population.
• Process Lawful Presence for the Non-U.S. Citizen and U.S. Permanent Resident online student population.
• Process Legal Name Verification for the online student population in Needs Further Review or Pending Documentation status.

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Other Required Qualifications
PHYISCAL REQUIREMENTS (MediumMax 25lbs): up to 25 lbs, 0-33% of the work day (occasionally), 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 25 lbs max; Carrying of objects up to 25 lbs; demands may vary depending on assigned work area and work tasks. ENVIORNMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure, Bio-hazardous waste, chemicals/gases/fumes/vapors, communicable diseases, electrical shock, floor surfaces, hot/cold temperatures, indoor/outdoor conditions, latex, lighting, patient care/handling injuries, radiation, shift work. Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Required Experience
Three to five years job related experience

Preferred Educational Qualifications
Master's Degree

Salary range $23.50-$25.50 hourly depending on experience/education.

• Resume and cover letter required.
  • All documents in a single PDF file save as your last name_first name.

SKILLS
This job requires advanced skill in technical services associated with a university admissions office including reporting tools and student information systems (BANNER). Must be able to troubleshoot technical and operational problems in specialized computer applications. Skills in Microsoft Office and in document imaging and verification is required. Knowledge of related state and federal regulations and county and departmental policies and procedures. Customer service, communications, organization, and planning skills are required.

For additional information about this job opening, please contact Jaydale Poyotte at vpgefd@gatech.edu.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: https://www.usg.edu/policymanual/section6/c2714 Board of Regents Policy Manual | University System of Georgia (usg.edu).

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening