Position Details
Position Information
| Recruitment/Posting Title |
Department Administrator Confidential |
| Job Category |
Staff & Executive - Administrative & Support - General |
| Department |
SAS - Dean's Office |
| Overview |
The School of Arts and Sciences (
SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts.
SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students,
SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the
SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Department Administrator Confidential for the School of Arts and Sciences - Dean's Office. The Department Administrator Confidential reports to the Director of the School of Arts and Sciences and has a dotted line reporting relationship to the Executive Dean of the School of Arts and Sciences.
Among the key duties of this position are the following:
- Provides confidential, executive-level administrative and analytical support to the Office of the Executive Dean ("OED") across various areas, including special projects, correspondence, proactive calendar management, and problem-solving for the daily and long-term operations of the office.
- Oversees and performs a wide range of administrative and support activities for the Office of the Executive Dean and the Executive Dean's leadership team.
- Plays a key role in managing effective and efficient office operations, exercising independent judgment in handling day-to-day matters.
- Serves as the main administrative contact for both internal and external stakeholders, often addressing complex and sensitive issues.
- Manages the calendars of the Executive Dean and the Director prioritizing meetings and issues to optimize the Dean's and Director's time.
- Serves as a backup for the various Vice Dean Offices and Divisional Dean Offices.
- Demonstrates professionalism and discretion in carrying out their duties.
- Engages with various constituencies professionally and discreetly. They must have a solid understanding of university policies and procedures, as well as knowledge of different offices across the New Brunswick campus, ensuring that the needs of stakeholders-including central office administrators, faculty, students, staff, alumni, prospective students and parents, and donors-are met in a timely and appropriate manner.
- Prepares and distributes documents, including cost-related analyses, requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university's labor negotiations efforts and in support of labor relations functions related to the administration of collective negotiations agreements.
|
| FLSA |
Exempt |
| Grade |
05 |
| Salary Details |
|
| Minimum Salary |
71447.000 |
| Mid Range Salary |
90435.000 |
| Maximum Salary |
109422.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Full Time |
| Working Hours (per week) |
37.5 |
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
Administrators Confidential |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- A bachelor's degree or an equivalent combination of education and experience that demonstrates a comprehensive understanding of executive management and administrative principles and practices.
- A minimum of 2 years of experience in a complex administrative setting, providing support to executive-level management.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Strong interpersonal skills, including excellent written and verbal communication, are essential.
- Additionally, candidates must demonstrate exceptional organizational and planning abilities, along with the capacity to manage competing deadlines effectively.
- This role demands excellent management and leadership skills, a high level of professionalism, and demonstrated decision-making capabilities at the executive level.
- Proficiency in the Microsoft Office Suite is also encouraged.
|
| Preferred Qualifications |
- Prefers 3 years of experience in a complex administrative setting, providing support to executive-level management.
|
| Equipment Utilized |
- Peoplesoft, Oracle HCM, Procurement and Travel and Expense Reimbursement systems, MS Office Suite including Outlook Calendaring, SAS systems and portals, Access Management systems, etc.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
- May require travel among Rutgers New Brunswick campuses and on occasion work evenings and/or weekends.
- Ability to lift 20 and carry up to 15 pounds.
|
Posting Details
| Posting Number |
25ST1965 |
| Posting Open Date |
09/10/2025 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Sep 10, 2025