Sr. Administrative Assistant

Administrative Assistant - Senior

Pay Grade: 918

Location: East Williamson County

Vacancy Announcement

Nature Of The Work

Office Environment WC 8810

Brief Description

The purpose of this position is to provide senior level administrative, operational and technical support to managers, supervisors, and other Brazos River Authority (BRA) team members. This is accomplished by assisting with special projects; coordinating and scheduling departmental activities; greeting customers; answering phones; serving as a liaison between supervisors and team members to expedite the completion of projects and activities; responding to general public inquiries; coordinating meetings; and managing internal and external correspondence. Other responsibilities include assisting team members in finalizing reports; managing travel arrangements and preparing travel authorization and reconciliation forms; tracking budget expenditures and maintaining budget information; managing purchase card processes, sorting mail for location, developing PowerPoint presentations; interacting with employees; preparing and transmitting reports; providing customer service to the general public; and any other duties as assigned. Other duties vary by department or location and may include preparing compliance inspection requests; filling in for the receptionist as needed and assist other departments with administrative functions as needed.; assisting with utility tracking; maintaining water data bases and water permitting processes; commercial and/or residential property management; assisting with functions of the Asset Management database.

ESSENTIAL FUNCTIONS

• Prepares documents as needed by composing original drafts of reports, memos, letters and various other correspondence.
  
• Ensures departmental correspondence is professional by reviewing and proofreading documents for supervisors and coworkers; correcting spelling, grammar, punctuation errors; and properly formatting documents.
  
• Provides administrative support by maintaining files; managing incoming and outgoing correspondence; preparing outgoing mail; opening and distributing mail for the location; preparing, routing, and tracking Staff Summary Sheets for the department; monitoring supervisor's and department staff's calendars; and assisting staff with any other administrative functions as needed.
  
• Coordinates meetings by sending a Microsoft Office meeting request to all required attendees to notify them of meeting dates and locations; reserving meeting rooms; initiating requests for meeting room setup; composing agendas to track meeting minutes; preparing meeting materials; distributing materials; and ordering food and/or supplies when necessary.
  
• Tracks the division budget by reconciling purchasing card statements; monitoring manager's monthly expense reports; processing requisitions and purchase orders; processing payments for accounts receivable; providing instructions to peers regarding software applications; and analyzing utilities usage.
  
• Assists personnel with making travel arrangements and preparing travel authorization and reconciliation forms.
  
• Maintains supplies and equipment by monitoring and ordering supplies as needed; verifying the accuracy of orders when received; troubleshooting equipment problems; and maintaining office equipment.
  
• Provides customer service as part of a team by answering phones, responding to general public inquiries, assisting other departments with general administrative functions and special projects, and filling in for the receptionist as needed.
  
• May maintain databases related to water supplies by gathering water supply data, inputting data, and performing routine maintenance of the water database; may transmit daily operations to other resource agencies, using database software; may prepare and transmit reservoir condition reports on a weekly basis.
  
• May complete post-operation records and reports of event data and may assist with the water permitting process

Job Requirements

• A minimum of four years, or an equivalent combination of education.
• Proficiency with Microsoft programs such as Office, Excel, Word, and Power Point.
• Preferred: Notary Public Commission

• High School Plus Vocational Training - Obtained with advanced study or training past high school.

Key Competencies

• Handling a large amount of work efficiently and effectively.
• Creating honest, trusting, and successful working relationships with others (inside and outside the organization) by consistently demonstrating competence and reliability in job performance, and representing what is best about the organization through demonstrated principles, actions, and communications...
• Communicating in writing in a clear, concise and effective manner.
• Working with others to share expertise and achieve outcomes that benefit the organization; stepping in to fill necessary roles that others are unable or unwilling to do; demonstrating strong communication skills to others on the team through active listening, summarizing, facilitating and "bridge building"...
• Taking the initiative to consistently meet or exceed (external and internal) customer expectations and specifications...
• Working with and taking ownership of the activities of persons over whom the incumbent may have no direct authority; attention and energy are focused on bringing various activities together to meet timetable(s).
• Effectively adapting to tight deadlines, heavy workloads, and sudden or frequent changes in priority in order to accomplish objectives.
• Staying motivated even when faced with inevitable delays, setbacks, policy shifts and disappointment.

STARTING SALARY RANGE

$22.07 to $28.14 per hour. This is a non-exempt position.

POSTING DATE

September 10, 2025. Open until filled.

BENEFITS

Medical, Dental, Vision, TCDRS Retirement, 457/401, Life Insurance, LTD, Wellness Programs, Tuition Reimbursement, PTO, Holidays

BRAZOS RIVER AUTHORITY, EOE

The BRA was created by the Texas Legislature in 1929 and exists to develop, manage, and protect the water resources of the Brazos River Basin. Today, BRA's staff develops and distributes water supplies, provides water and wastewater treatment, monitors water quality, and pursues water conservation through public education programs. The BRA is looking for dedicated individuals who are team and customer-focused, perform their jobs ethically and with integrity, are adaptable and embrace diversity, seek innovative and creative ways to conduct business, have a desire to grow with a great organization, and are committed to the mission and goals of the BRA.

APPLICATION PROCEDURE

All applicants, including employees, must submit an online Application for Employment by way of the Brazos River Authority Website at www.brazos.org.

The Brazos River Authority is an Equal Opportunity Employer

Women & Minorities are Encouraged to Apply