Training Management Support Coordinator

PURPOSE OF POSITION

The Training Management Support Coordinator is located at NTTC Lackland, Joint Base San Antonio, TX, and provides necessary training support to the activity while ensuring compliance with the guidelines, references, and directives mandated by CENSECFOR and higher authority. The Training Management Support Coordinator works closely with the NTTC Lackland Director of Training (DOT), Course Supervisors (CS) and other training personnel, both military and government civilians, at the work location; to include administrative, logistic, and managerial personnel. Training Manager Support Coordinator is responsible for tracking and sustaining command-wide training programs. The training manager will provide professional advice to site leadership in the overall management of the training program as directed by higher authority. The training management support coordinator is responsible for tracking the certification and sustainment requirements for assigned instructors. Training Management Support Coordinator is responsible for maintaining a comprehensive watch bill/assignment roster of qualified instructor personnel and certified field assessment teams for Final Evaluation Problems and parallel kenotic training events, this process must ensure a balanced distribution of instructor and leadership oversight assignments utilizing supervisory personnel, per the OPNAV Total Force Manpower model.

MINIMUM QUALIFICATIONS

Education:

• A Bachelor's degree from an accredited institution.

Training and Experience:

• At least seven years of direct experience working with the Naval School Management Manual (NAVEDTRA 135), Instructional Systems Development Procedures, Production Specifications, Military Standards for Training Programs.
• At least seven years of direct experience working with the Navy Security Force (NSF) mission, program objectives, applicable Department of Defense (DoD) and Department of Navy (DON) and relevant regulatory requirements to assist in the design, development, maintenance and revision of courses.
• At least seven years of direct experience working in specialty areas of training technology to include analysis, design, instructional implementation, test and measurement.
• At least five years of direct experience working in specialty areas of adult training to include technical methods and practices required for MA courses of instruction; to include weapons and non-lethal fundamentals utilized in the teaching of the force continuum.
• At least five years of experience working with the Naval Occupational Safety and Health (NAVOSH) and Occupational Safety, Health (OSHA) regulations and High Risk Training Safety, to include small arms firing and range safety.
• At least three years of experience supervising and provide oversight to ensure the safety of staff and students training at multiple training areas while simultaneous training is ongoing with 14 separate training classes on site.
• At least three years of experience motivating, training and working effectively with subordinates and peers who have a variety of backgrounds and training to accomplish the quality and quantity of work expected within the set limits of cost and time.
• At least one year of experience communicating both orally and in writing in working out solutions to problems or questions relating to work.
• At least one year of experience working with Microsoft software application to include Outlook, Word, Excel, and PowerPoint.
• Knowledge of a wide range of principles, concepts and methodologies of adult training to include technical methods and practices required for MA courses of instruction; to include weapons and non-lethal fundamentals utilized in the teaching of the force 17 continuum. *
• Ability and skill to motivate, train and work effectively with subordinates and peers who have a variety of backgrounds and training to accomplish the quality and quantity of work expected within the set limits of cost and time.
• Ability to communicate effectively both orally and in writing in working out solutions to problems or questions relating to work.
• Possess a valid state driver's license, and driving record consistent with post regulations governing civilians driving on post.

Security Clearance:

• Must possess and maintain a Secret security clearance.

DUTIES AND RESPONSIBILITIES

• Assists the NTTC Lackland DOT to ensure that all NTTC Lackland training is standardized and conducted effectively, as defined within the course curricula.
• Informs NTTC Lackland DOT of progress and general results of the training conducted under NTTC Lackland cognizance.
• Assists NTTC Lackland DOT in continuously reviewing and updating all courses taught to assure adequate quality and coverage, and ensures the needs of the trainees and the Fleet are met.
• Conducts spot checks of NTTC Lackland training using the Instructor Evaluation Spot Check Form.
• Assists NTTC Lackland DOT in complying with the NETC Training Requirement Submission, and Course Development, Delivery, and Maintenance End to End process for all NTTC Lackland courses.
• Maps out individual training plans and schedules to support 6-week schedule of training for students, designing and developing additional scheduling and training programs for assigned instructors. Provides general training topics and instruction for instructor core development and sustainment efforts.
• Chooses appropriate training methods per block of instructions (virtual, simulated, mentoring, on the job training, professional development classes for staff members).
• Tracks instructor-training plans for contract employees, government civilians, and military personnel.
• Develops command annual training plans for management personnel, instructors and support personnel.
• Researches and designs additional training programs for emerging requirements.
• Coordinates, schedules and conducts organization-wide In-Service Training days to support instructor staff sustainment and command assessments identified by higher headquarters for all mission areas assigned to the command.
• Develops, prepares and orders educational aids and materials needed to support the course of instruction(s) for all mission areas.
• Assesses instructional effectiveness and determines the impact of training provided for students through monthly instructor evaluations, routes all evaluations and develops instructor improvement plans for instructors who require additional oversight and training.
• Schedules, conducts and gathers feedback from trainers and trainees after each educational class session through End Of Course Critiques (EOCC).
• Works with course supervisor and liaise with Course Curriculum Model Manager (CCMM) regarding instructional development and changes to curriculum.
• Provides updated curriculum to instructors and maintains training database and training records for all instructors assigned to the course of instruction, provide oversight and audits on training records quarterly.
• Hosts train-the-trainer sessions for internal subject matter experts to sustain Core Unique Instructor Training (CUIT) qualifications; tracks all newly reported instructors' progress on qualifications.
• Schedules and supervises cleanliness for in-house training facilities and equipment.
• Provides oversight on the command-testing program and provides feedback through the CS and DOT.
• Develops and provides oversight on updated remedial methods for students who fail tests.
• Measures the effectiveness of objectives of field events through the testing programs and the collection of metrics with scoring of performance related skills.
• Establishes additional remediation programs for emerging requirements within the Ready Relevant Learning (RRL) process.
• Reviews Testing Plans and routes for approval as required.
• Oversees the command testing program/process and stored materials.
• Monitors results of test and test item analysis by tracking analytical data with test scores to provide a process of improvement for future course curriculum development on identified problem areas.
• Ensures the effectiveness of the Academic Review Boards (ARBs).
• Monitors the remediation program to ensure effectiveness, including the training materials used for remediation, Instructor utilization and the impact of remediation on attrition and set back rates.
• Monitors utilization of the Automated Electronic Classroom (AEC) to ensure optimal use of resources, maintain class schedule and facility utilization by each block of instruction.
• Monitors impact of training technology on attrition, drop from training, set back, and time to train, and provides feedback to higher authority as required.
• Conducts baseline assessment of training quality prior to the implementation of new training technology, course revisions, change in teaching methodology, increase in course length, etc., and compares with like quality indicators after implementation.
• Provides feedback to site leadership as required.
• Diagnoses problems in the training provided. Recommends corrective action and monitor the results of mitigation efforts.
• Provides support and coordinating integrated training events as it relates to the final evaluation problem, by facilitating the integrated staff members and block of instruction objectives utilized in exercise component for the assessment students.
• Ensures field event training team and pre-drill/exercise requirements are effectively coordinated at the planning board for prior to the start of training. Ensures integrated exercise objectives are briefed and safety mitigation efforts and personnel are clearly articulated.
• Assists in exercise development, briefing, execution and debriefing process for student assessments.
• Provides leadership and coordinates with other programs managers to develop a comprehensive approach improving the effectiveness of emergency action plan responses across the full spectrum of potential incidents aimed at "most likely" and "most dangerous" type of incidents during training.
• Assists in the oversight of PQS training, qualification and the development of designation letters for staff members to perform functions during field events; this includes working with command and installation SMEs with the risk management process.
• Ensures all exercise events are presented at the command Planning Board for Training (PB4T) and placed on the command schedule/calendar; this includes both short term and long range training plans.
• Perform other incidental and related duties as required and assigned.

SUPERVISORY/MANAGEMENT RESPONSIBLITY

None