Administrative Specialist 1 - Dispatch (Temporary)

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Shift information: Varies

The Oregon Youth Authority (OYA) is seeking a Temporary Administrative Specialist 1 to join the MacLaren Youth Correctional Facility in Woodburn. This position plays a central role in supporting campus operations, staffing, dispatch, and intake functions. As the hub of daily operations, you will coordinate staff schedules, maintain secure records, and support youth intake processes while ensuring smooth communication across the facility.

We are looking for someone who is highly organized, a strong communicator, and able to handle confidential information with care. The ideal candidate is a self-starter who thrives in a busy environment, can quickly prioritize tasks, and works well as part of a team. Adaptability, focus, and professionalism are key, as this role supports critical 24/7 operations that impact youth, staff, and public safety.

Key Responsibilities

• Develop, maintain, and coordinate daily and long-term staff schedules in compliance with policy and collective bargaining agreements.

• Monitor sick calls, overtime, and staffing shortages; take action to address coverage gaps.

• Operate facility dispatch, including managing radio communications, recording counts, and supporting emergency response.

• Enter and confirm OYA warrants in the Law Enforcement Data System (LEDS) and National Crime Information Center (NCIC).

• Support the intake process for youth commits and parole violators, including processing paperwork, records, and fingerprinting.

• Maintain accurate records in the Juvenile Justice Information System (JJIS) and ensure confidentiality of sensitive data.

• Provide clerical support and ensure effective workflow within staffing, dispatch, and intake operations.

This temporary role is a unique opportunity to contribute to OYA's mission of providing safe environments that hold youth accountable while creating opportunities for growth, reformation, and positive community connections.

Additional Information:

• Temporary: This job posting is for temporary positions and does not include the typical benefits available for permanent employees. Temporary employees may be eligible for employee health benefits offered through the Public Employees Benefit Board (PEBB) as outlined in the Patient Protection and Affordable Care Act. Temporary assignments will not exceed six months or 1040 hours.

• This recruitment will be used to establish a list of qualified candidates to fill current and future vacancies.

• Comprehensive and equitable base salary offer within the listed range based on your experience, skills and education. For more information on pay equity, click here.

• The salary range listed is the non-PERS participating rate. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6%. Please review the Classification and Compensation page for more details.

• This position receives annual increases on the anniversary date until the maximum of the salary range is reached.

• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

**Would you like to learn more about this position and OYA? Join us on Wednesday, September 17 between 11:00 a.m. - 11:30 a.m. for OYA Career Chats.

Click Here to Register for OYA Career Chats!

Minimum Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
• An equivalent combination of education and experience.

Special Qualification:

• Must be able to be LEDS certified once hired, or currently hold a LEDS certification.

DESIRED ATTRIBUTES/APPLICATION SCORING CRITERIA: If you have these qualities, let us know! It's how we will choose whom to move forward!

Note: You do not need to have all of these qualities to be eligible for this position.

• Strong written and verbal communication skills (assessed in application material and at time of interview)
• Ability to handle sensitive and confidential information properly.
• highly organized.
• Self-starter with ability to be a solid team player.
• Ability to prioritize tasks and pivot as needed.
• Able to focus on tasks in an active environment.

How to apply:

• If you are applying internally, update your employee Workday profile and submit your application. You can upload your resume and the system will parse your information into the Job History section of your profile.
• If you are applying through the external job site, you can upload/drag and drop your resume. The system will parse your information into the application-make sure your work experience appears correctly in the application.
• Complete questionnaire.
• After you submit your application, be sure to respond to the public records request authorization. This screen will come after you submit and will complete the process. If you are an employee, the PRR task will come to your Workday inbox.
• NOTE: The use of outside resources such as artificial intelligence (AI) software during applicant skills assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Additional Information:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we are here to serve. OYA is an equal opportunity and affirmative action employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be individualized based on merit, competence, performance, and business need.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law." The more diverse we are, the better our work will be.

Applicants with a disability may request a reasonable accommodation to participate in the hiring process. For assistance regarding reasonable accommodation or for alternative format please contact OYA Recruitment at 971-345-1236. Oregon Relay Service can be reached by calling 7-1-1.

Pre-employment Checks:

In keeping with our mission, OYA will conduct a criminal record check, per OAR 416 Division 800, a driving record background check and a vulnerable population abuse and neglect check. Information obtained about an individual is confidential. An individual who refuses to consent to a criminal records/background check shall be disqualified from consideration in the position for which you applied. All applicants are subject to additional pre-employment check(s) such as fingerprint based on criminal records check, pre-employment drug screening and/or education verification as required for the position.

In 2003 Congress passed the Prison Rape Elimination Act (PREA), the first federal civil statue focused specifically on addressing sexual violence in juvenile facilities, jails, prisons, and other facilities. In recognition of the rights, safety, and well-being of the youth we serve you will be asked specific questions about your background to ensure our hiring and promotion practices comply with the National PREA standards.

All positions in OYA will require the incumbent to serve as a "mandatory reporter" of child abuse.

Visa Sponsorship:

We do not offer Visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security's I-9 form confirming you are able to work in the US. OYAuses E-Verify to confirm that applicants are authorized to work in the United States.

Have Questions?:

For questions about the job announcement, email OYAJobs@oya.oregon.gov .