Executive Administrator to CEO - Marlborough, MA

We are seeking a highly experienced and proactiveExecutive Administratorto support our Chief Executive Officer at a leading industrial laser technology company. This role is a critical partner to the CEO, responsible for managing complex schedules, confidential communications, and high-level administrative operations. The ideal candidate is a strategic thinker with exceptional organizational skills, emotional intelligence, and the ability to work seamlessly across departments, time zones, and with a wide range of stakeholders, including board members, investors, vendors, and internal teams. This position requires a high degree of professionalism, discretion, and the ability to thrive in a fast-paced, environment.

Key Responsibilities

• Executive Support & Calendar Management Manage the CEO's calendar, prioritize meetings and travel, and resolve scheduling conflicts across global time zones.

• Stakeholder & Communication Management Serve as the primary liaison between the CEO and internal/external stakeholders. Draft and manage executive-level communications with clarity and professionalism.

• Confidential Information Handling Manage sensitive information and documents with the highest level of discretion and integrity.

• Meeting & Presentation Preparation Prepare agendas, briefing materials, and PowerPoint presentations for board meetings, investor briefings, and strategic sessions.

• Project & Task Coordination Track key initiatives and deadlines, follow up with stakeholders, and ensure timely execution of deliverables.

• Travel & Logistics Management Coordinate complex domestic and international travel, including detailed itineraries and expense reporting.

• Executive Engagement Support Support the CEO's participation in industry events, investor meetings, and strategic partnerships through logistics and post-event follow-up.

• Office & Vendor Operations Oversee day-to-day office operations, manage vendor relationships, and ensure a professional and efficient work environment.

• Employee Onboarding & Culture Support Partner with HR to support onboarding and help coordinate leadership offsites, team-building events, and company-wide meetings.

• Documentation & Record Management Maintain organized systems for executive files, contracts, and administrative records in compliance with company policies.

Qualifications

• Education Bachelor's degree required; preferred in Business Administration, Communications, or a related field.

• Experience

• 12+ years of experience supporting senior executives (CEO, President, or C-level)

• Experience in a public company, technology, manufacturing, or high-growth industrial environment strongly preferred

• Proven success in managing executive operations, communications, and office administration

• Technical Skills

• Advanced proficiency in Microsoft Office Suite, especially:

• Excel(data tracking, reporting, pivot tables)

• PowerPoint(executive presentations, board decks)

• Proficient in Outlook, Teams, Zoom, DocuSign, and cloud-based productivity tools

• Professional Competencies

• Exceptional written and verbal communication skills

• High level of discretion, integrity, and professionalism

• Strong organizational and time management abilities

• Excellent interpersonal skills and emotional intelligence

• Proactive, resourceful, and solutions-oriented with a strong sense of ownership

• Comfortable working with vendors, service providers, and cross-functional teams

• Able to interface confidently with board members, investors, and senior leadership