Position Information
| Posting date |
09/08/2025 |
| Closing date |
|
| Open Until Filled |
Yes |
| Position Number |
1129429 |
| Position Title |
Administrative Assistant III - DUE/DUSA Support |
| Hiring Range Minimum |
$20.00 |
| Hiring Range Maximum |
$25.00 |
| Union Type |
Not a Union Position |
| SEIU Level |
Not an SEIU Position |
| FLSA Status |
Non-Exempt |
| Employment Category |
Regular Full Time |
| Scheduled Months per Year |
12 |
| Scheduled Hours per Week |
40 |
| Schedule |
TBD |
| Location of Position |
Hanover, NH |
| Remote Work Eligibility? |
Hybrid |
| Is this a term position? |
No |
| If yes, length of term in months. |
NA |
| Is this a grant funded position? |
No |
| Position Purpose |
The Administrative Assistant
III provides comprehensive administrative support to both the Dean of Undergraduate Education (
DUE) and the Dean of Undergraduate Student Affairs (
DUSA) divisions within the School of Arts & Sciences. This role supports both the academic and student-focused leadership of the School by managing scheduling, communications, meetings, and events. The position requires strong organizational skills, sound judgment, and the ability to prioritize across two fast-paced, collaborative portfolios. The AA
III plays a central role in ensuring professionalism and consistency across
DUE and
DUSA operations. |
| Description |
|
| Required Qualifications - Education and Yrs Exp |
Associates or equivalent combination of education and experience |
| Required Qualifications - Skills, Knowledge and Abilities |
- 2-3 years of administrative experience in higher education, academic affairs, or student services.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities and maintain professionalism in a fast-paced environment.
- Proficiency with Microsoft Office, calendaring systems, and event logistics tools.
|
| Preferred Qualifications |
- Experience working in a student- or faculty-facing setting.
- Familiarity with Dartmouth systems and academic structure.
|
| Department Contact for Recruitment Inquiries |
Katie Watkins |
| Department Contact Phone Number |
860-382-3626 |
| Department Contact for Cover Letter and Title |
Katie Watkins, Chief of Staff, Dean of A&S |
| Department Contact's Phone Number |
|
| Equal Opportunity Employer |
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. |
| Background Check |
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. |
| Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? |
Not an essential function |
| Special Instructions to Applicants |
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
|
| Additional Instructions |
|
| Quick Link |
https://searchjobs.dartmouth.edu/postings/82905 |
Key Accountabilities
| Description |
Administrative Support and Calendar Management
- Provide scheduling and administrative support to the Dean of Undergraduate Student Affairs and the Dean of Undergraduate Education.
- Coordinate complex scheduling across divisional deans, ensuring alignment with institutional priorities, including travel, meetings, interviews, and events involving students, staff, and faculty.
- Arrange and prepare for meetings: agendas, materials, minutes, and follow-ups.
- Submit expenses and process reimbursements.
- Draft and manage professional communications and correspondence on behalf of the Dean.
- Monitor shared inboxes, respond to inquiries, and redirect as needed.
- Serve as a primary point of contact for visitors and callers, providing front-facing customer service; manage office phones and perform general administrative tasks to support daily operations.
|
| Percentage Of Time |
30% |
| Description |
Communications Liaison and Divisional Coordination
- Serve as a communication bridge between the DUSA, DUE, and other divisional leaders.
- Facilitate meeting logistics, shared initiatives, and information flow across the School.
- Assist with internal coordination for joint projects, reports, and strategic planning.
- Maintain shared documents, calendars, and tracking tools related to divisional operations.
- Liaise as needed with the Dean of Faculty division.
|
| Percentage Of Time |
20% |
| Description |
Event and Program Support
- Support the execution of DUE and DUSA programs, retreats, and divisional gatherings, academic meetings, leadership events, and campus partner gatherings.
- Coordinate meeting locations, catering, materials, and AV/Zoom technology needs.
- Collaborate with divisional and campus partners on event scheduling and communications.
|
| Percentage Of Time |
25% |
| Description |
Operational and Cross-Divisional Support
- Assist with expense processing, reimbursements, and procurement for the academic divisions.
- Support shared School-wide initiatives and provide backup coverage for student-facing administrative functions when needed.
- Assist with divisional meetings, cross-unit projects, and internal coordination.
- Contribute to broader administrative team efforts under the direction of the Senior Project and Administrative Manager.
- Support logistics for meetings, events, and school-wide gatherings (space, catering, AV, guest communications).
- Maintain records, order supplies, and ensure timely follow-through on administrative tasks.
|
| Percentage Of Time |
25% |
-
| -- |
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. |
| -- |
Performs other duties as assigned. |
|
Dartmouth College
remote work
Sep 08, 2025