New

HR Specialist

North Carolina State University

$ 34,320 - $ 70,983

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Sep 08, 2025

Job Posting Information

Posting Number	PG194688SP
Internal Recruitment	No
Working Title	HR Specialist
Anticipated Hiring Range	$58,000 - $61,652 Commensurate with education and experience
Work Schedule	Monday through Friday, 8am - 5pm; hours may vary. While occasional flexible work may be available with prior approval, this role is expected to be based in the office most days of the week.
Job Location	Raleigh, NC
Department	College Of Engineering - Dean's Office/Administration
About the Department	The College of Engineering ( COE) Human Resources office, situated within the Dean's Office, serves as the central strategic HR partner for the entire College. We provide comprehensive human resources services and coordination across our nine academic departments, multidisciplinary programs like Operations Research and Integrated Manufacturing Systems Engineering, and the Industrial Extension Service ( IES). Our dedicated team also manages all personnel aspects for the College's extensive Distance Education Programs. We are responsible for coordinating and servicing all personnel actions, from recruitment to retirement, and maintaining official personnel records for the College. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The HR Specialist serves as a confidential and independent administrator of critical HR and business functions, primarily supporting multiple departments and units within the College of Engineering. This role demands exceptional professionalism, attention to detail, and the ability to independently manage multiple, often competing, HR priorities while ensuring compliance with federal and state regulations, university policies, and employment laws. The primary duties of this position consist, but are not limited to the following: Biweekly Appointments Manage and coordinate the full recruitment cycle for all biweekly appointments, including department onboarding and separations. Provide guidance and support to hiring managers on biweekly hiring processes, including non-student temporary workers and student workers participating in Federal Work Study and Provost's Professional Experience programs. Collaborate with payroll and finance departments to resolve any payroll discrepancies or issues. Educate employees and supervisors on timekeeping procedures, including the use of electronic systems, to ensure accurate and compliant recording of hours worked. Maintain accurate records, including any employment documents. Serve as a primary resource addressing inquiries, concerns, and providing guidance on university policies and procedures to ensure a smooth transition into their roles. Serve as the primary point of contact for timekeeping related inquiries from employees, supervisors, and administrators. Maintain and update employee time records, ensuring accuracy and compliance with university policies; resolve timekeeping discrepancies and issues. Provide guidance and training on timekeeping procedures and systems. Postdoc Positions & Recruitment Provide guidance to hiring managers to develop effective job descriptions, qualifications, and selection criteria. Collaborate with campus partners in gathering the necessary departmental, college, and university-level approvals for postdoctoral research scholar job descriptions. Manage full-cycle recruitment processes, including job postings, applicant transitions, interview best practices, and onboarding processes for postdoctoral research scholars. Produce professional offer letters with clarity that align with departmental, college, university legal, and branding requirements Unpaid Appointments and Visa Processing Serve as the primary contact regarding processing of immigration documents for all international scholars, including the coordination of timely submission and tracking of all immigration documents, working in conjunction with the University's Office of International Services department and International Employment. Organize, collaborate, and produce necessary materials and documents needed for professional employees needing nonimmigrant status associated with their appointment (H-1B / J-1).
Other Responsibilities	Other duties as assigned.

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Ability to understand HR best practices, along with university, state, and federal policies (including FLSA, ACA, ADAAA, FMLA, I-9, etc.), is essential to ensure compliance and effective guidance. The ability to interpret and apply these regulations is crucial. Excellent interpersonal skills and the ability to work professionally, courteously, and effectively with a wide range of constituencies in a community, including students, faculty, staff, and administrators. Ability to handle multiple complex, confidential and sensitive HR issues. Ability to meet deadlines and work under pressure. Attention to detail and analytical thinking. Ability to understand and interpret federal and university policies and procedures for H1B and J1 visas and other types as needed. Strong computer skills, including MS Word, Excel, PowerPoint, and the Google suite. Team player with highly developed communication and interpersonal skills (written and verbal), including demonstrated experience facilitating, presenting, and speaking to groups. Superior organizational skills, with the ability to prioritize and manage multiple projects simultaneously along with exceptional judgment and discretion. The ability to identify, analyze, and resolve or triage complex HR issues effectively, utilizing critical thinking to assess situations and evaluate solutions.
Preferred Qualifications	Previous Human Resource experience is highly desirable. Experience working with international scholars and J-1 Visa processing is preferred.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	09/08/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	09/12/2025
Notice to Applicants	Please make sure that the work history listed on your resume is identical to the work history listed on your application.
Special Instructions	Applicants should submit a resume, cover letter, and full contact information of at least three professional references, including a current or former supervisor.

Position Details

Position Number	00109687
Position Type	SHRA
Position Classification Band Title	Human Resources Specialist
Position Classification Band Level	Journey
Position Classification Salary Range	$ 34,320 - $ 70,983
Salary Grade Equivalency	NC07
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	140101 - College Of Engineering - Dean's Office/Administration
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.