Admin Support Specialist
Please see Special Instructions for more details.
*
Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
- Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
- Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Position Information
General Information
| Position Number |
STMP18 |
| Working Title |
Admin Support Specialist |
| Division |
Student Affairs |
| Department |
Counseling & Health Serv (Adm) |
| Work Unit |
Wellness Promotion |
| Work Location |
Waddell Center for Student Health & Wellbeing |
| Vacancy Open To |
All Candidates |
| Position Designation |
Non-Student Temporary |
| Employment Type |
Temporary - Full-time |
| Hours per week |
40 |
| Work Schedule |
8am - 5pm, Monday - Friday
*One telework day per week. |
| Pay Rate |
45,000 per year |
| Minimum Experience/Education |
Journey:
- Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.
|
| Departmental Preferred Experience, Skills, Training/Education: |
Knowledge of and experience with the following:
- Concur
- 49er Mart
- Banner
- Excel
|
| Duties and Responsibilities |
Office Reception & Communications:
- Provides excellent customer service to students, staff, and campus/community partners by ensuring timely and accurate responses to inquiries.
- Serves as the front desk greeter (phone/email/visitors)
- Responds to departmental program request inquiries
- Manages our main office email account
- Handles/files sensitive and/or confidential information.
Business Operations & Purchasing
- Manages 49erMart for purchasing program and office supplies, Chartwells orders, FedEx Copy Center submissions
- Completes Travel Authorizations and Reimbursements (if/when travel is reinstated)
- Updates the CWP Funding Dashboard regularly
Financial & Administrative Support
- Assists the Leadership Team with Concur P-card reconciliation
- Acts as the Student Employment Liaison (posting to Hire-a-Niner, submitting EPAFs, timesheet proxy)
- Submits OneIT tickets and serving as the liaison on technology issues
Program & Outreach Coordination
- Supports all program area activities/events within the Center for Wellness Promotion
- Supporting HWB Outreach (calendar invites, email logistics, event scheduling)
- Managing HELP Certificate tracking in the LOD portal and credential distribution
- Assisting with the CWP Monthly Newsletter
Inventory & Resource Management
- Monitors and maintains office and program supply inventories.
- Oversees distribution of program materials and ensures proper documentation of supply usage.
|
| Other Work/Responsibilities |
Other duties as assigned by the Director and/or the
CWP Leadership Team. |
| Necessary Licenses or Certifications |
N/A |
| Proposed Hire Date |
09/29/2025 |
| Contact Information |
|
| Expected Length of Assignment |
through June 30, 2026 |
| Posting Open Date |
09/08/2025 |
| Posting Close Date |
09/19/2025 |
| Special Notes to Applicants |
*
Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
- Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
- Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
|
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
Required Documents
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
- Contact Information for References
Optional Documents
- Other Document
|
University of North Carolina Charlotte
Sep 08, 2025