Assistant Administrative Officer

22nd Century Technologies, Inc.
$24.00/hr on W2 without benefi
United States, Rhode Island, Cranston
Aug 27, 2025
Job Title: Assistant Administrative Officer Pay Rate: $24.00 on W2 Location: 14 Harrington Road Cranston RI 02920 Duration: 6+ Months (possible extension) Work hours: 35 hrs Shift timings: 8:30 AM - 4:00 Pm (mon to fri) Must have: Strong Administrative experience (4-5years). Electronic medical records. High level proficiency with Microsoft Office (PowerPoint, Word, Outlook, Excel). Position Summary: The Confidential Secretary provides essential high-level administrative and clerical support to the Nurse Manager through a variety of tasks related to organization, communication, and documentation spanning a wide range of developing initiatives at Eleanor Slater Hospital. This position requires a highly organized, confident, and self-directed individual capable of managing multiple priorities independently while maintaining a high standard of accuracy, professionalism, and discretion. The ideal candidate is resourceful, a good problem solver, and organized with the ability to work independently. The successful candidate will also be a forward-thinking communicator, comfortable using modern tools to enhance staff engagement and promote the needs of the nursing department through professional branding and marketing efforts. Roles and Responsibilities: High level computer competency with motivation to learn new programs. Strong attention to detail and accuracy in all aspects of work. Ability to work independently and make sound judgments within scope of responsibility. Requires high level discretion when handling sensitive information. Helps ensure compliance with legal and regulatory confidentiality requirements. Professional demeanor with the ability to manage competing priorities efficiently. Screens calls, visitors, and information requests with an understanding of what can and cannot be shared. Respond to inquiries while exercising judgment in prioritizing sensitive issues; relay messages promptly. Advanced proficiency in development of internal communications, staff announcements, and professional presentations using platforms such as Microsoft Office and Canva. Design visually engaging materials for job fairs, recruitment events, bulletin boards, and hospital communications. Assist in developing and implementing strategies to enhance staff engagement through newsletters, recognition boards, flyers, and digital communications. Manage promotional content for the nursing department in coordination with hospital guidelines to support recruitment and awareness. Monitor unit shared drives and calendars to ensure accuracy and up-to-date information. Track and assist with performance evaluations, time and attendance monitoring, and employee compliance reports for Nurse Manager. Must become familiar with organizational policies, especially around privacy (e.g., HIPAA in healthcare, labor relations in government, etc.). Helps ensure compliance with legal and regulatory confidentiality requirements. Credentialing and onboarding contract and state employees. Manage and maintain the Nurse Manager's schedule. Facilitate timely communication between the Nurse Manager and interdisciplinary team members, hospital leadership, and external contacts. Prepare correspondence, reports, and other documents as needed. Prepare agendas and attend meetings to record minutes. Compile, transcribe, and distribute minutes of confidential meetings. Maintain confidentiality of all organizational information in accordance with HIPAA. Maintains confidential files and secure storage systems involving records related to grievances, investigations, or strategic planning. Greet and assist patients, visitors, and staff in courteous and professional manner. Serve as a resource for unit staff regarding administrative procedures and documentation processes as the department evolves from paper to electronic record keeping. Maintain a proactive and solutions-oriented approach to problem-solving within the scope of responsibility. Collect, organize, prepare and process timesheets and payroll information. Do related work as required. Required Experience and Skills: High level proficiency with Microsoft Office (PowerPoint, Word, Outlook, Excel) Previous experience with electronic medical records is a plus. Experience with job fair planning or healthcare recruitment. Strong interpersonal and communication skills Strong organizational skills and attention to detail Ability to maintain confidentiality of records and information requiring high level of discretion.