Records Coordinator

Your Job

Koch is seeking a Records Coordinator to join our team! Koch creates value by providing global business solutions, leveraged capabilities, and advisory services for Koch businesses where we are advantaged. You will be working alongside a group of contribution motivated professionals who share a common goal of being the preferred partner to Koch businesses you will have an opportunity to experiment, innovate and learn. If you are ready to be a part of a dynamic and growing organization, don't wait any longer! Join us and be a part of a team where your contributions truly make an impact.

Our Team

Join our team as a Records Coordinator where you will collaborate with a team of passionate professionals who are all driven to make a difference, as we collectively transform to achieve shared success. In this role, you'll leverage your organizational skills, attention to detail and customer focus to improve our HR service delivery. Your initiative and problem-solving abilities will contribute to our continuous improvement efforts, helping us to deliver exceptional and seamless support experience for our employees.

What You Will Do

• Manage and oversee the central filing system for both electronic and paper employee records, ensuring compliance with federal, state, and HIPAA regulations.
• Handle sensitive information with utmost care and confidentiality, practicing careful communication.
• Facilitate the storage and retrieval of employee records as needed, responding promptly to requests from authorized personnel.
• Maintain and organize employee master file records, including tasks such as indexing, imaging, storing, and retrieving records and documents in the approved SharePoint site.
• Efficiently manage employment verifications and child support orders, completing and routing them to third-party agencies.
• Conduct software validation and quality assurance (QA) testing for the implementation of electronic document management systems.
• Ensure the Records and Information Management (RIM) program is effectively applied throughout the entire lifespan of employee personnel files, including creation, retention, and eventual destruction.
• Exhibit strong attention to detail and organizational skills, with the ability to manage and prioritize multiple tasks effectively.
• Proactively identify and implement opportunities for HR system enhancements and process improvements.

Who You Are (Basic Qualifications)

• Previous experience working with customers to solve complex problems.
• Experience managing sensitive information (e.g., medical, employment, payroll).
• Proficient in Microsoft O365 applications: (e.g. Outlook, Word, Excel, Teams and SharePoint).

What Will Put You Ahead

• Experience in roles such as payroll, benefits, customer service.
• Ability to thrive in fast-paced environments: Experience managing multiple, often competing priorities.
• Skilled in research and troubleshooting: Experience researching, troubleshooting, and collaborating to resolve employee issues.
• Familiarity with HCM and payroll platforms: Experience with Human Capital Management Systems (HCM) and/or payroll platforms like SAP, PeopleSoft, or WorkDay.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

Koch creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs about 120,000 employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).