Senior Project Coordinator

At MacDonald-Miller Facility Solutions ("MacMiller") as the Northwest's leading mechanical contracting firm, we design, deliver and service HVAC, plumbing and automation system solutions for commercial buildings. With our over one thousand employees across 10 offices, there is a breadth and variety of work to keep you engaged and inspired.

We enjoy a well-respected history of exceeding our customers' expectations and . Our clients trust their toughest projects with our integrated teams, including:

• New construction - Engineering, fabrication and install of mechanical systems for new projects following lean construction practices
• Special projects - Retrofits and mechanical repairs for existing buildings for new efficiencies
• Service - scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Building performance - Control systems, fault detection, energy services and remote monitoring
• Performance Contracting -- Sustainable Solutions: Acting as the Prime Contractor, we deliver design-build energy-efficient solutions in the built environment for private and public sector clients

People love to work at MacDonald-Miller, and it's because we all share the same

• Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our common vision.
• We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
• Everyone deserves a safe workplace. Safety is more than hardhats and boots, it's an attitude and the environment we create. Every day, everyone goes home to their families.
• We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together we create an environment that is welcoming, caring, and trusting.
• We are committed to continuous, . Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
• Take the work seriously, but never taking ourselves too seriously. It's possible to be both serious professionals and good-natured people you enjoy working with. We strive to be both.

Senior Project Coordinator: This is where you come in.
We're looking for a Senior Project Coordinator to be a key operational partner to the Service Special Projects Account Manager Team. In this elevated role, you will not only handle complex administrative and project coordination tasks but also mentor new coordinators, drive process improvements, and take ownership of department-wide growth initiatives. You'll serve as one of the first points of contact for customers submitting quote requests, ensuring exceptional communication, accuracy, and timeliness in every interaction.

There will be performance standards set by management and company policies you'll be expected to adhere to. In return for achieving ambitious goals, you'll get more responsibility, leadership opportunities, and greater visibility across the organization along with the freedom to own your work and shape how we operate.

Top deliverables in the first year to be a hero:

• Complete, route, and manage all assigned leads, both external and internal, in an accurate and timely manner
• Route and process all project write-ups, change orders, warranties, and startup reports within established timelines
• Assist in all preliminary aspects of the project sales process as requested by the Account Executive Team (including PO requests, service job assistance, site visit scheduling, and project schedules)
• Prepare and present weekly/monthly reports, such as winning emails and sales updates
• Proactively identify and implement process improvements across the SSP Project Coordination team
• Mentor and assist in onboarding new SSP Sales and Project Coordinator employees
• Complete at least one MacTed Course annually to support business unit growth, process development, or technical HVAC knowledge

The Senior Project Coordinator role reports to Jessica Storm - SSP Project Coordination Manager on a collaborative team working on high-visibility projects and initiatives that directly impact the success of our business. You'll work closely with all levels and functions within the organization, influencing both day-to-day operations and long-term process strategies.

Your Background: What kind of person will thrive in this role?

You should have...

• A track record of keeping pristine file organization and managing multiple priorities in fast-paced environments
• Expertise in coordinating team meetings, training, events, and process documentation
• Proficiency in Adobe Acrobat and Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Minimum 2 years of administrative experience; project coordination or mechanical industry experience preferred
• Knowledge of HVAC or plumbing systems a plus

And everyone you work with should describe you as...

• A high-ownership, detail-oriented leader who drives results
• Passionate, resourceful, and solutions-focused
• An exceptional communicator with strong interpersonal skills
• A mentor who fosters growth in others while meeting your own high standards

And you should be motivated by...

• Being a go-to resource and leader within a high-performing, fast-paced team
• Taking initiative to learn, improve, and innovate without waiting for permission
• Working in a lean, results-driven environment where ownership and accountability are valued
• Helping shape the future of our processes while delivering outstanding service to internal and external stakeholders

Compensation: $34/hour to $44/hour

MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees(coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

Where you will work

Our SODO office (4766 1st Ave S, Seattle, 98134)

Interested in learning more?

If you're ready for an adventureand are interested in being considered for this role, click apply to start the conversation! Or if you know someone who currently works at MacDonald-Miller, reach out to them to get introduced to the team!

MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.