Real Estate Contract Administrator

Position Description:

The Real Estate Contract Administrator will act as the central point of contact for a wide range of stakeholders, both internal and external, including Legal, Supplier Management, Facilities Management and Real Estate Departments as well as third-party vendors and their insurance agents. They are responsible for coordinating the entire contract lifecycle, from vendor vetting and on-boarding, execution, and administration, obtaining competitive pricing, and maintaining accurate documentation.

Position Responsibilities Include:

• Work with internal departments in the vetting process of new vendors including obtaining necessary documentation, inputting information into supplier management system, and ensuring completion of steps by vendors.
• Review contracts, ensuring accuracy, clarity, and adherence to company policies and business terms.
• Serve as the department point of contact both internally and externally, understanding the needs and expectations of the bank and able to advocate for favorable contract terms, communicating with internal business partners and third-party potential suppliers.
• Maintain organized records of all contracts and manage contract amendments or renewals for hundreds of contracts in multiple markets around the country.
• Manage contract templates to expedite contract development process.
• Work with vendors to ensure that all necessary documentation is provided to MidFirst, as a requirement by contracts. Ex. Certificates of Insurance, Non-Disclosure Agreements, Background Checks, Backup for work proposed or completed.
• Ensure all conditions described within contracts are met.
• Set up, maintain, renew, revise, and terminate automatic payments for vendors as necessary and be able to report on those terms and payments at any time.
• Assist in evaluating current contracts by working with Facilities and Real Estate teams to discuss vendor performance, responsiveness, and pricing determining continuation of contracts, or termination.
• Communicate contract terms with relevant stakeholders, address queries, and collaborate with legal and procurement teams.

Position Requirements:

A minimum 2-3 years of relevant business experience plus a bachelor's degree in business, Real Estate, Legal Studies, or related field, or 3-5 years of relevant business experience in lieu of degree.

Successful Candidates will also possess:

• Familiarity with corporate service contracts
• Basic accounting skills utilizing MS Excel to track payments and budgets.
• Computer/Software proficiency: MS Outlook, E-Mail, Excel, and Word. Familiarity with contract management systems and other relevant software is a plus.
• Diligence: An elevated level of diligence including a meticulous approach to reviewing and documenting contracts to ensure completeness as well as compliance from vendors.
• Excellent Communication Skills: Ability to effectively communicate contract terms and facilitate the negotiation of favorable outcomes.
• Organizational and Time Management Skills: Ability to manage multiple contracts and deadlines effectively, including the tracking of the lifecycle of hundreds of contracts.