Associate Project Coordinator (Temp)
Please see Special Instructions for more details.
*
Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
- Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
- Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
Position Information
General Information
| Position Number |
STMP15 |
| Working Title |
Associate Project Coordinator (Temp) |
| Division |
University Advancement |
| Department |
University Advancement VC (Adm) |
| Work Unit |
University Advancement VC |
| Work Location |
Foundation Building |
| Vacancy Open To |
All Candidates |
| Position Designation |
Non-Student Temporary |
| Employment Type |
Temporary - Full-time |
| Hours per week |
40 |
| Work Schedule |
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours, as necessary. |
| Pay Rate |
$25 - $26 per hour |
| Minimum Experience/Education |
- Bachelor's degree from an accredited institution.
- Two years of project coordination and administrative experience, preferably in a high-volume office.
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| Departmental Preferred Experience, Skills, Training/Education: |
- Experience in higher education institutional advancement or non-profit operations.
- Demonstrated ability to take primary responsibility for a diverse range of projects and to complete them in a timely manner with limited supervision.
- Knowledge of the principles, practices, and ethics of fundraising and corporate relations
- Goal-oriented self-starter with high attention to detail.
- Computer literacy and competency with donor databases, Salesforce or other CRM systems, Adobe Creative Cloud products, Microsoft and Google suite of software products, project management software, and a willingness to learn new systems.
- Excellent verbal communication skills and outstanding writing ability, including the drafting and editing of communications for multiple audiences.
- Strong interpersonal skills and customer service orientation.
- Commitment to a collegial and collaborative team approach with the ability to build effective internal and external relationships.
- Ability to work both independently and as part of multiple teams.
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| Duties and Responsibilities |
- Coordinate the daily administrative operations of the Corporate Engagement and Strategic Partnerships team, ensuring smooth execution of office and program functions.
- Serve as the central point of contact for scheduling, communication, and inquiries related to corporate engagement activities.
- Prepares participant materials, organizes campus tours, coordinates meeting spaces, and arranges catering.
- Execute events with high-profile internal and external leaders.
- Manage contact information by updating records and tracking communications.
- Manage departmental budget, expenditures, and maintain transaction journals.
- Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University.
- Direct responsibility for the secure handling of sensitive and/or confidential information.
- Understands the department's mission and University policies and procedures..
- Draft, review, and process standard correspondence, meeting agendas, notes, and follow-ups to support effective communication with internal and external stakeholders.
- Assist in the preparation and submission of documentation for contracts, proposals, agreements, and other partnership-related materials.
- Coordinate and monitor calendars for key meetings, partner visits, and deadlines, ensuring all logistics are managed effectively.
- Track and process team expenses, assist with procurement of supplies or services, and reconcile monthly budget and financial records.
- Assist with the development and maintenance of standard operating procedures and process documentation to support team consistency and efficiency.
- Prepare and format data reports, charts, and summaries to support presentations and decision-making for leadership and donors.
- Manage scheduling, logistics, and preparation for internal and external meetings, campus visits, and partnership-related events.
- Maintain accurate records of corporate partners, contacts, interactions, and outcomes using databases and tracking tools (e.g., CRM systems, spreadsheets, project management software systems).
- Collaborate with internal stakeholders to help prepare, process, and maintain documentation for proposals, agreements, memoranda of understanding (MOUs), and follow-up reports.
- Handle incoming communications (email, phone, mail) and direct inquiries to appropriate team members or campus units.
- Support budget processing, tracking, invoice processing, P-card reconciliation, 49er mart purchase orders, travel paperwork, and additional reporting related to corporate engagement activities.
- Provide additional support and perform other duties as assigned by the Executive Director.
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| Other Work/Responsibilities |
- Completes various other administrative tasks as assigned.
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| Necessary Licenses or Certifications |
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| Proposed Hire Date |
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| Contact Information |
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| Expected Length of Assignment |
11 months |
| Posting Open Date |
08/08/2025 |
| Posting Close Date |
08/17/2025 |
| Special Notes to Applicants |
*
Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker's Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions or designated as variable hour worker - i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan
- Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
- Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance
https://hr.charlotte.edu/benefits/benefit-plans/health-insurance
|
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?
(Open Ended Question)
Required Documents
- Contact Information for References
- Resume / Curriculum Vitae
- Cover Letter / Letter of Interest
Optional Documents
- Other Document
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University of North Carolina Charlotte
Aug 11, 2025