Senior Coordinator, Legal Operations

Build your best future with the Johnson Controls team

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard - your next great opportunity is just a few clicks away!

What we offer:

• Competitive salary and commission/bonus plan

• Paid vacation/holidays/sick time

• Comprehensive benefits package including 401K, medical, dental, and vision care

• On the job/cross training opportunities

• Encouraging and collaborative team environment

• Dedication to safety through our Zero Harm policy

What you will do:

Does this sound like you?

• Self-starter who takes initiative with demonstrated ability to work independently

• Confident and excited to develop and deploy legal best practices

• Keen interest in handling legal projects from start to finish - thrives as a leader and doer

• Proactive, continuous improvement mindset with excellent attention to detail

• Results-driven and looking to have an impact on the business and the leaders you support!

In this role, you will represent the Law & Policy Department with professionalism and the highest levels of integrity, supporting the Legal Operations team. Reporting to the Manager of Global Law and Policy Operations, you will be responsible for managing high-level administrative requests, building, tracking, and owning various global projects in support of the Department and Legal Operations team and provide operational support as described below. You will need to possess strong attention to detail while managing multiple tasks simultaneously in a fast-paced, high-energy environment.

How you will do it:

Department Administration

• Coordination and planning of CLE/Department Training

• Support event planning logistics (example: global All-Hands meetings)

• Develop/Update/Document key Department processes

Contract Lifecycle Management Project

• Support global deployment of central contracts repository (led by Legal Operations)

• Milestone reporting/tracking and driving key KPIs/results

Outside Counsel Optimization Initiative

• Support global preferred law firm partner initiative (led by Legal Operations)

• Milestone reporting/tracking and driving key KPIs/results

Onboarding

• Work with Legal Operations administrative team to develop global onboarding best practices

• Act as the Department point of contact during onboarding

Subpoenas/SOP/Settlement Processing

• Support coordination of third-party subpoenas and service of process

• Support settlement payment processes as needed

Additional support

• Maintain teams' [department-facing and company-facing] website content as necessary

• Support collection of spend reports and various billing metrics

• Handle incoming and outgoing FedEx, inter-office mail and faxes

• Handle special projects as assigned

• Support Legal Operations team in the preparation and review of various operational reports, metric tracking, dashboards, and scorecards for Department-wide use

• Backup coverage for other administrative support as needed

What we look for:

Required

• Bachelor's degree. Minimum of five years prior Executive Administrative support, paralegal, or coordinator experience is required, ideally in a global work environment

• Must have demonstrated proficiency in using a variety of office/desktop solutions including Microsoft Office (Outlook, Excel, Word, and PowerPoint)

• Critical thinking skills and demonstrated problem solving capabilities

• Ability to work flexible hours on occasion, as required (i.e., working before 8am, after 5pm)

• Effective verbal communication skills as well as confidence in communicating with all levels of the organization

• Strong organizational skills and ability to multi-task in a fast-paced environment

• Attention to detail and ensures accuracy in work performed

• Proven ability to handle sensitive and confidential information ethically and responsibly

Preferred

• Prior experience working in a legal environment

• Experience in SharePoint

This is a onsite role at our Glendale, WI office. Requires 4 days in office (Monday - Thursday).

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