Program Coordinator

Summary:

Under the general supervision of the CPPI Manager, the Program Coordinator performs a variety of activities to identify, support and respond to educational needs at Rhode Island Hospital. Promotes and support a learning environment across the organization, but primarily for the division of nursing.

Responsibilities:

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Administrative: Oversees Director’s schedule. Schedules and coordinates intra- and inter-departmental meetings. Compiles and distributes agendas and related materials. Maintains records for department, as required. Initiates, maintains, updates and purges files as directed. Maintains office supply inventory; orders supplies and processes purchase orders. Maintains accurate department records of expenditures.

NetLearning Site Administrator: Performs all functions of administrator role in the NetLearning platform. Support Hospital-Wide education to schedule classes, adds /modifies users (non-employee,) records and reports on course assignments and completions, employee transcripts, provide support to users as needed.

Student Coordination: Coordinates nursing and non-nursing student onboarding at Rhode Island Hospital, onboards new instructors. Site Administrator for CCP RI-MA student placement registry. Facilitates student nurse orientation and materials, plan and facilitate annual faculty orientations. Serves as liaison with clinical coordinators from Schools of Nursing, colleges, and universities. Facilitates Affiliation Agreements between Brown University Health/Rhode Island Hospital and schools, universities and organizations as requested. Serves as liaison between the Director of CPPI and internal/external constituencies. Communicates with clinical coordinators from colleges and universities using the electronic student placement system as well as other electronic and telephone communication as needed to assist the Director of CPPI to coordinate student clinical placements at Rhode Island Hospital.

American Heart Association Site Administrator: Oversees Life Saving Skills Certifications, site instructor communication, processes certifications, tracking in accordance with the Brown University Health Community Training Center. Includes managing the online learning platform, ordering products, assigning, tracking and completing ACLS/BLS/PALS certifications. Troubleshooting and support as needed.

CPPI Department Sponsored Programs/Educational Offerings: Conference room scheduling for department programs, oversee AV equipment and offer support as needed, conference registrations, ordering of office supplies and facilitates copier services. Plans and conducts meetings as needed. Helps coordinate activities for contact hour programs through the Provider Unit. Evaluates aspects of projects and makes recommendations to manager for improvement.

Other: Oversees and helps coordinate, track, and maintain records for awards and recognition programs including but not limited to professional certification (Success Pays) Clinical Advancement, Nurses Week, DAISY, Scholarship programs. Takes and transcribes meeting minutes as assigned.

Performs other related tasks as necessary.

Other information:

QUALIFICATIONS-EDUCATION:

Minimum high school diploma. Associate degree or higher degree in health care administration or related field preferred.

Interpersonal skills to effectively interact with all levels of personnel both within and outside of the hospital.

QUALIFICATIONS-EXPERIENCE:

Excellent organization, communication, writing, and customer service skills. Communicates clearly and effectively verbally and in writing.

Ability to exercise independent judgment and work effectively with all levels of hospital management, employees, students and community members.

Excellent computer skills including proficiency in Microsoft Office Word, Excel, and PowerPoint software.

Ability to facilitate virtual meetings through knowledge of platforms such as TEAMS or ZOOM.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:

Work is performed in a typical office setting requiring long periods of sitting as well as walking and standing.

INDEPENDENT ACTION:

Performs independently within the department’s policies and practices. Refers specific complex problems to the CPPI Manager when clarification of departmental policies and procedures are required.

SUPERVISORY RESPONSIBILITIES:

None.

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital, USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union