Senior Administrative Assistant

ChampionX has an immediate opening for a Senior Administrative Assistant located in Houston, TX. This is your opportunity to join a growing company offering a competitive base pay and benefits.

This position will perform administrative duties related to the general operations of the business for our leadership team and departmental management while providing office and facility coordination. The position reports to the HR Manager and the General Manager of the business. The 8-hour shift may begin as early as 8:00 AM Monday through Friday, with at least a 30-minute lunch period each day.

What's in it For You:

• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
• Thrive in a company that values sustainability, drives a safety-focused culture and empowers its employees through continuous improvement
• The chance to Improve Lives in our community with regular outreach and volunteerism opportunities
• The chance to join a learning and problem-solving culture
• Comprehensive benefits package starting day 1 of employment- medical, dental, vision, matching 401k, company paid life and disability insurance, health savings account with company provided funds, paid vacation & personal time and so much more!

What You Will Do:

• Answer and disseminate calls from the "operator" line and check business voicemail
• Receive and sort business mail and small package deliveries
• Coordinate the assignment and maintenance of cubicles and office spaces and maintain and organize all conference rooms and supplies
• Coordinate various business meetings; including food ordering, set up, and presenting basic safety information and introductions and AV set up and presentation equipment.
• Maintain badging system and issue employee ID badges/facility access cards
• Create, maintain and coordinate the setup of business presentations/meetings for leadership, including new employee orientation, townhalls, training, etc.
• Maintain and update email distribution lists for the business
• Maintain and communicate evacuation listing for the facility
• Create, maintain, proofread and send documents and correspondence for business leaders
• Assist with Safety reports, HR reports, and other ad hoc departmental business reports as requested
• Assist all departmental leads with wide variety of administrative needs
• Coordinate and partner with various vendors for general business functions; uniforms, vending machine, coffee machine, office supplies, etc.
• Assists multiple departments with various administrative needs including new supplier set up, scheduling and corresponding with position candidates, interview scheduling, facility services scheduling/dispatching, etc.
• Prepare expense reports and maintain expense receipts for management team
• Coordinate travel arrangements, meetings and appointments for management staff, candidates and employees as needed
• Assist with scheduling candidate interviews
• Assist with the selection, coordination and dispatch of services from third party vendors (facilities, staffing, quality, maintenance, production, HSE, etc.)
• Coordinate with finance and managers for new vendor set up
• Update and maintain communication efforts across the facility including boards, electronic monitors, postings, signage, etc.
• Follow safety and security procedures and report any observations or findings
• Contribute to the facility's continuous improvement (CI) culture and activities including creating and presenting administrative CI projects
• Performs other related duties and special projects as assigned

Position Details:

• Candidate must reside in Houston, TX or surrounding areas
• Supports leadership within a manufacturing facility
• Work week and shift: Monday through Friday, 8:00 AM to 5:00 PM
• Compensation package offered: Competitive hourly rate with eligibility for quarterly bonus program
• New hire training onboarding, orientation and training provided

Minimum Qualifications:

• Associate degree or equivalent in Business Administration or related field
• Five years of administrative assistant for a business leader or front office management experience
• Advanced in Microsoft Office programs including Outlook, Teams, PowerPoint, Excel and Word
• Experience in an HRIS or ERP Business System
• Advanced knowledge of office management systems and procedures
• Ability to operate general office equipment; copiers, printers, lamination machinery, etc.
• Experience managing a leader's calendar
• Experience with managing expenses (electronic system)
• Experienced making travel arrangements for management (US)
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills with employees of all levels
• Excellent interpersonal and customer service skills
• Experience maintaining confidential information
• Advanced clerical, recordkeeping and filing skills paper and electronically
• Experience working independently and in a team environment
• Experience leading administrative projects and supporting business leadership
• Proactive individual with strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
• Ability to meet company driving requirements
• Immigration sponsorship not offered for this role

Physical Demands:

• Role is not deemed safety sensitive; however, employer pre-employment screenings and drug testing are required.
• Minimal bending, crouching, kneeling, squatting, climbing ladders, balancing, lifting up to 25lbs, reaching, twisting, stretching, pushing, pulling, handling, grasping, holding, picking, pinching and using fingers up to 10%
• Occasional lifting up to 10lbs, collating/filing, dialing, driving, standing and writing between 11% and 33%
• Frequent climbing stairs and walking between 33% and 66%
• Constant using a keyboard, mouse, viewing a computer monitor, sitting, seeing, hearing, and speaking greater than 66%

Preferred Qualifications:

• Administrative support experience in a manufacturing environment
• Previous Executive Administrative Assistant experience
• Experience in Visio and Adobe Pro, Oracle
• Professional membership in an administrative professional's group
• Experience with Concur expense reporting/travel system or similar
• Experience with a Quality Management System

Certifications:

• Administrative of any kind
• Administrative group membership(s)

About ChampionX

ChampionX is a global leader in providing chemistry programs and services, drilling technology, artificial lift solutions, and automation technologies for the upstream and midstream oil and gas industry. Our world-class safety culture fuels our purpose to improve lives through our commitment to deliver sustainable operations.

Our Commitment to Diversity and Inclusion

AtChampionX, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every employee can grow and achieve their best. We are committed to fair and equal treatment of employees and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any employee or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance and the San Francisco Fair Chance Ordinance.