SEED & Lower School Administrative Office Assistant

Front Desk Reception:

• Greet visitors and guests in a warm and friendly manner, providing excellent customer service.
• Manage incoming calls, transferring calls to the appropriate departments or taking accurate messages.
• Maintain a neat and organized reception area, ensuring a welcoming environment.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule appointments and manage conference room bookings.

Administrative Support:

• Provide administrative assistance to various departments, including managing calendars, scheduling meetings, and arranging travel itineraries.
• Assist with document preparation, data entry, and maintaining records and files.
• Conduct research and compile information as requested.
• Coordinate and organize office events, meetings, and conferences.
• Assist with inventory management and ordering office supplies.

Communication and Correspondence:

• Respond to inquiries, emails, and correspondence promptly and professionally.
• Communicate effectively with internal staff, families, and all other stakeholders.
• Assist in drafting and proofreading documents, reports, and presentations.

Office Operations:

• Collaborate with various departments to ensure smooth office operations.
• Coordinate with IT and facilities management for equipment maintenance and repairs.
• Monitor and maintain office supplies and inventory levels.
• Assist in implementing and improving office policies and procedures.

Qualifications:

• High school diploma or equivalent; additional certification or associate's degree in office administration is a plus.
• Proven experience as an administrative assistant, receptionist, or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Canva, google suites, and other office software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and strong customer service orientation.