Administrative Operations Coordinator

Hunter Hamilton is seeking a driven Operations Coordinator to join our client's team on-site in Madison, WI. If you thrive in a fast-paced, service-focused environment and bring strong administrative skills, this could be the opportunity for you!

As an Operations Coordinator, you'll be the go-to person for processing parts requests, customer orders, and inquiries with accuracy and urgency. You'll play a vital role in ensuring the right materials are quoted, ordered, and delivered on time.

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  Review and process purchase orders (POs) from customers

  
  
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  Research and resolve inquiries for parts (replacement, foreign, obsolete, inactive)

  
  
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  Prepare and manage returned goods paperwork and issue credits/debits

  
  
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  Provide accurate quotes to customers and resolve order discrepancies

  
  
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  Respond to customer inquiries via phone and email in a high-volume environment

  
  
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  Coordinate with internal teams to meet service expectations

  
  
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  Lead or support special projects and process improvements

  
  

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  2+ years of administrative experience (required)

  
  
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  Service industry experience (construction, HVAC, pest control, etc.) is a plus

  
  
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  Intermediate Excel and MS Office skills

  
  
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  Strong attention to detail and ability to manage multiple priorities

  
  
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  Comfortable reading and interpreting technical drawings/specs

  
  
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  Excellent written and verbal communication skills

  
  
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  Proven experience in customer service with high call volume

  
  

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  Weekly pay with direct deposit

  
  
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  Temporary health benefits available

  
  
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  Supportive recruiting team to help you land a long-term opportunity

  
  

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Hunter Hamilton is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Hunter Hamilton is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

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