Temporary Administrative Assistant - Sales & Marketing

Omni Hotels and Resorts creates genuine, authentic guest experiences at 60 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Omni Hotels & Resorts is seeking an Administrative Assistant to support 5 senior leaders from the Sales, Marketing, and Revenue Management department at the corporate office in Dallas, TX. This person will handle all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our customers, guests and internal teams.

This is a temporary role that will be needed from September 2025 - January 2026. This is a full time, in office role.

Schedule appointments and prioritize workload to meet deadlines of all assigned managers and executives. Coordinate travel including hotel, car and flight reservations.
• Submit monthly expense reports for executives and processes invoices in a timely manner.
• Review monthly department expenses and assist the accounting team with expense allocations.
• Distribute all correspondence, including letters, emails, proposals, contracts, etc.
• Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
• Working in FDC, the Sales Automation system as needed when assisting Global Sales Account Directors.
• Gathers materials and mails packages to clients as necessary and processes outgoing mail.
• Facilitates webinars/Zoom/Teams meetings as needed.
• Takes minutes at meetings as directed.
• Assists Events and Training team as directed.
• Order office supplies and business cards.

• Bachelor's Degree in related field preferred.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Must be highly organized and detail oriented.
• Excellent verbal and written communication.
• Must be able to work independently as well as work well with others.
• Previous knowledge of Delphi, Opera and Synergy preferred.

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.