Legal Operations Associate / Associate Paralegal

Job Summary

The Legal Operations Associate / Associate Paralegal supports corporate legal functions with a focus on entity management, governance, and documentation. This role assists in forming, maintaining, and dissolving various legal entities, coordinating filings, and preparing corporate documents. The ideal candidate brings at least two years of corporate legal experience, strong organizational skills, and proficiency with legal systems and Microsoft Office tools. A paralegal certificate or equivalent qualifications in legal studies is strongly preferred.

Key Responsibilities

• Assist senior paralegals with all aspects of entity management including forming, dissolving, and maintaining domestic legal entities (LLCs, LPs, C-Corps, REITs), and corporate drafting, including resolutions, consents, certificates, charters, bylaws

• Working knowledge of entity management systems and registered agent database (CSC preferred)

• Follows-up on delegated assignments (both internally and externally) and tracks to completion

• Coordinates execution and delivery of closing agreements.

• Works closely with and supports department members, including preparing documents for signature and mailing/filing/printing/scanning

• Becomes familiar with Fairfield's information storage system and fulfils requests to obtain stored information

• Notary (or willingness to obtain a notary certificate at Fairfield's expense)

• Ability to remain poised/focused and thrive in fast-paced, high-volume environment

• Strong organizational skills and ability to prioritize multiple tasks

• Ability to focus on details and produce high-quality work product under tight deadlines

• Ability to adapt and reprioritize tasks in a changing environment

• Employs process-oriented thinking

• Excellent interpersonal, written and oral communication skills

• Self-motivated, highly analytical, quick learner, anticipates needs and takes steps to address

• Desire/willingness to take-on new and changing duties/tasks over time

• Exercises discretion with confidential information

• Advanced Microsoft Office (Outlook, Word, and Excel) skills

Education & Certifications

• Bachelor's Degree and/or qualifications to be a paralegal by certification or education and work experience as set forth by the American Bar Association or any applicable state codes strongly preferred.

Experience

• 2+ years directly relevant corporate/subsidiary governance paralegal experience.

Skills & Competencies

• Assist senior paralegals with all aspects of entity management including forming, dissolving, and maintaining domestic legal entities (LLCs, LPs, C-Corps, REITs), and corporate drafting, including resolutions, consents, certificates, charters, bylaws

• Working knowledge of entity management systems and registered agent database (CSC preferred)

• Follows-up on delegated assignments (both internally and externally) and tracks to completion

• Coordinates execution and delivery of closing agreements.

• Works closely with and supports department members, including preparing documents for signature and mailing/filing/printing/scanning

• Becomes familiar with Fairfield's information storage system and fulfils requests to obtain stored information

• Notary (or willingness to obtain a notary certificate at Fairfield's expense)

• Ability to remain poised/focused and thrive in fast-paced, high-volume environment

• Strong organizational skills and ability to prioritize multiple tasks

• Ability to focus on details and produce high-quality work product under tight deadlines

• Ability to adapt and reprioritize tasks in a changing environment

• Employs process-oriented thinking

• Excellent interpersonal, written and oral communication skills

• Self-motivated, highly analytical, quick learner, anticipates needs and takes steps to address

• Desire/willingness to take-on new and changing duties/tasks over time

• Exercises discretion with confidential information

• Advanced Microsoft Office (Outlook, Word, and Excel) skills

Our Company:

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs over 1,500 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide.

Being a part of Fairfield means more than a rewarding career with personal growth. It's a partnership for the long term, working alongside colleagues in an open-dialogue environment that encourages growth and the sharing of ideas. We know that our associates are a key ingredient to our success, and we're proud to reflect that in our culture.

#LI-LISA

Estimated Rate of Pay:

$28.85 - $38.46

This position is non-exempt; the range above reflects hourly rates.

The pay range displayed for this position is determined by skills and experience required, location and job complexity*. Potential job offers may vary based on the skills, education, and experience an individual candidate holds. This range reflects base rate only, and does not include allowances, perks, commissions or bonuses applicable to this position (if any). In addition to base salary, Fairfield offers all full time associates the following, upon meeting eligibility requirements:

• Paid time off, paid holidays and sick days, paid time off for volunteering activities (optional)
• Matched 401(k)
• Medical, dental & vision insurance
• Flexible spending account
• Life insurance

* Pay range is a calculation based on a midpoint price. Fairfield complies with all wage and hour laws, including minimum wage and salary exempt requirements.

Job duties for this position include: work safely and cooperatively with others, including supervisors; adhere to performance standards despite stressful conditions; communicate effectively and respectfully to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations. Pursuant to the Los Angeles and San Diego County Fair Chance Ordinances, the California Fair Chance Act, and any other applicable law, we will consider for employment qualified applicants with arrest and conviction records.