Operations and Compliance Analyst (PA3)

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OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Our Vision is that all Oregonians can pursue prosperity and live free from poverty.

Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunities for Oregonians.

Our Core Values: Collaboration - Compassion - Equity - Integrity - Leadership - Transparency.

• Working Condition: Hybrid > This position has some requirements for in-person work.

• This position is permanent, full-time, and represented by SEIU.

• Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.

• This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

• This position requires both a resume and a cover letter, the cover letter will need to address the desired attributes listed in this job posting.

Develop and manage the OHCS's new CDBG-DR Program Monitoring and Compliance standard operating procedures, policies and manuals to meet federal requirements imposed by CDBG-DR funds. Develop, present, and manage the subrecipient monitoring, Risk and Capacity Assessment for all subrecipients and contractors, perform compliance checks on performance reports and expenditures on all CDBG-DR programs as listed in our HUD approved Action plan, and ensure overall compliance responsibility. Develop policy recommendations for the management on issues related to housing and other community development areas and provides evaluation of alignment with current policies and procedures. Coordinate housing programs and other federally funded programs to align with Federal and State regulations. Additionally, this position will provide oversight and direction to Compliance Specialists and Monitors throughout 6 years of this funding cycle.

Establish subrecipient application process including developing and receiving project applications, coordinating the review process, determining project eligibility, granting awards, and providing compliance overview and requirements for all program required public notice, outreach, and public meetings. Prepare and oversee execution of contracts and grant agreements. Evaluate and respond to HUD required Citizen Complaints and grievance and appeal requests regarding funded services.

Monitor sub-recipients and assist sub-grantees and vendors with compliance with federal regulations including but not limited to Section 3 and Davis-Bacon Act. Submit required reports to HUD and other funding and regulatory agencies. Provide technical assistance to grantees. Develop and maintain the HUD required compliance reports.

Research, organize, analyze, and present information and data needed for Labor Day Fire survivors and housing projects and contracts funded with HUD CDBG-DR funds, ensuring adherence to all guidelines and federal, state, and county laws, regulations, and policies.

Create SOPs to ensure accurate project files and other compliance documentation are collected. Maintain contract register and coordinate the contract approval process through the Procurement department. Work with auditors and HUD representatives to ensure accuracy and compliance of all regulations. Works with Programs, Finance and Policy teams to formulate changes to policy and programs as regulatory changes occur.

Prepare and present communication related to Compliance and Monitoring schedules, monitoring visit reports, findings, concerns and recommended corrective actions to management and other stakeholders.

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and four years' experience coordinating or administering a program.
-OR-
Any combination of experience or education equivalent to seven years of experience that typically supports the knowledge and skill requirements listed for the classification.

To view full position description, Click Here

The most competitive candidates will possess the following attributes, experience, and knowledge:

• Expertise with state and federal grants management.

• Excellent writing and presentation skills, with experience writing technical information clearly and concisely.

• Expert problem-solving capabilities and ability to learn quickly and apply knowledge to unique circumstances.

• Expertise and demonstrated experience with complex communication, coordination, and collaboration with technical and non-technical staff, partner agencies, and agency.

• Experience promoting diversity, equity, and inclusion principles and practices in the workplace.

You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

• A positive environment that offers opportunities for career growth and cross-training.

• An agency that supports and encourages work/life balance and overall wellness.

• Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS).

• The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

*These dates are approximate and may change. *

• Recruitment Closes: 07/31/25

• Recruiter Screening for Minimum Qualifications: On-going

• Hiring Manager Screening for Requested Skills: On-going

• 1st Round of Interviews: Week of 08/13/25

• 2nd Round of Interviews: TBD if needed

• Anticipated Start Date: 09/15/25

• Current State of Oregon employees: Apply via your employee Workday account.

• External applicants: View this application instructional video. A PDF is also available by clicking here.

• REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.

• REQUIRED: Attach a Cover Letter that demonstrates how you meet the "Desired Attributes" for this position.

• A Cover Letter that does not meet the required criteria will be graded as ineligible.

If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at: HCS_HR.Solutions@oregon.gov

Oregon Housing and Community Services (OHCS) is Oregon's housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.

OHCS is placing greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.

OHCS released its Building Oregon's Future: 2023 Annual Report to update the agency's significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan.

To learn more about Oregon Housing and Community Services, visit our website: https://www.oregon.gov/OHCS/pages/index.aspx

The Oregon Department of Housing and Community Services (OHCS) has a newly established section to manage recovery from major disasters. The Disaster Recovery & Resilience section will administer long-term state and federal grants to benefit disaster survivors and impacted communities in Oregon. Primarily, the division is recovering from the major disasters that occurred during Labor Day Weekend of 2020 when fires caused the loss of nearly 4,200 homes in the state. The Oregon Legislature allocated $150 million in specific wildfire recovery general funds along with substantial affordable housing funding which will be applied to disaster impacted regions, and the federal government has allocated $422 million in Community Development Block Grant- Disaster Recovery (CDBG-DR) funds from the US Housing and Urban Development Department. OHCS has set aggressive goals to replace as much of the lost housing as it possibly can, and to provide a comprehensive recovery for individuals impacted by the fires. This division is a key function of OHCS and will develop innovative business practices within the agency.

• If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to HCS_HR.Solutions@hcs.oregon.gov and include the job requisition number.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.

• Please save a copy of this job announcement for reference as it may not be available to view after the job closes.

• Finalists will be subject to a computerized criminal history check.Adverse background data may be grounds for immediate disqualification.

• Work Authorization: Oregon Housing & Community Services (OHCS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form containing authorization to work in the United States. OHCS will use E-Verify to confirm that you are authorized to work in the United States.

• Veteran's Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources. NOTE: If claiming veterans' preference please be sure to check your Workday account for pending tasks or actions under your "My Applications" section.

Emails

• HCS_HR.Solutions@hcs.oregon.gov

Links

• Application Instructional PDF
• Application Instructional Video
• Benefits Information
• Classification and Compensation Page
• OHCS Website
• Oregon's Statewide Housing Plan - Halfway Progress Report
• Oregon's Statewide Housing Plan - Full Plan
• Pay Equity
• Public Employees Retirement System (PERS)
• Veterans Resources