Business Law Assistant

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.

Foley & Lardner LLP's Boston office is currently looking for an Assistant to join their Business Law department. The right candidate will provide legal assistance to attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant will perform legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail-oriented; have a willingness to learn and work effectively within a team environment.

Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
• Receive and screen telephone calls, correspondence and/or visitors; answer routine questions and furnish information to inquiring parties
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and ensure that deadlines are met
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client research and administrative files utilizing NetDocs
• Prepare attorneys for client and guest meetings/appointments and ensure that all required materials are organized in advance
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Manage incoming and outgoing mail and e-mail
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Input Partner's time in Intapp time and record information
• Prepare expense reports and disbursements forms
• Perform routine filing and retrieve files when requested
• Transcribe dictation as requested

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Minimum of three (3) years previous legal assistant or administrative experience required
• Administrative support experience in Business Law strongly desired
• Prior experience working in a legal setting required
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel #LI-Hybrid

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
Boston - $60,100 to $136,900