Manager College of Health Science Operations - Dean Health Sciences

TITLE

Manager, College of Health Sciences Operations

JOB SUMMARY DATE

Performs responsible work in managing the day-to-day operations and strategic projects of the College. This position requires a high level of initiative, judgment, and independent critical thinking, and is responsible for a variety of complex decisions and administrative responsibilities. An individual in this position generally has supervisory responsibilities. Work is performed under moderate direction and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Dean, College of Health Sciences with indirect reporting to College of Health Sciences Associate Deans

Supervises: Administrative/Secretarial staff and Student Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

* Serves as the primary Assistant to the Dean, overseeing administrative operations

* Manages the work of administrative staff, ensuring maintaining calendars, correspondence, filing, travel, and special projects.

* Interprets policies and procedures to faculty, administrators, staff, and students.

* Cultivates relationships with, and coordinates communication with, other University offices and external constituents.

* Manages budgets and monitors expenditures.

* Processes purchasing using University credit cards, purchase orders, or contracts based on the needs of the College.

* Supports and assists College academic component administrators and staff.

* Supports the development of College of Health Sciences staff

* Compiles data and manages college-wide faculty and staff information including research grants, personnel data, etc.

* Coordinates with internal and external stakeholders in support of College clinics and new facilities.

* Coordinates with the Director of Development in support of advancement opportunities and communications.

* Facilitates faculty and staff hiring, contract generation, and promotion and equity adjustments.

ADDITIONAL DUTIES

* Performs other duties as requested.

EDUCATION

Bachelor's degree required.

EXPERIENCE

A minimum of two years of experience in an administrative or related capacity.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

* Working knowledge of office practices and methods.

* Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.

* Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.

* Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

* Ability to communicate effectively orally, by phone, in person, and in writing.

* Ability to represent the department and University in a friendly, courteous, and professional manner.

* Working knowledge of all Microsoft Office and Google products.

* Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change

Texas Woman's University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman's University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran's status, or against qualified disabled persons.

All positions at Texas Woman's University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.