Purpose
The Equipment Coordinator ensures efficient deployment and tracking of equipment, with a focus on fleet optimization, to support field operations, while maintaining accurate records and assisting with maintenance, reporting, and resource planning across construction projects.
Focus and Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below.
- Coordinate closely with field personnel and dispatch to support equipment needs and ensure timely deployment to project sites.
- Review weekly equipment utilization and on-rent reports to validate efficient use and proper allocation of resources, then use those reports to initiate actions to correct underutilization of company assets and overutilization of outside vendor equipment.
- Evaluate equipment requests submitted through the Tenna/Dispatch system, prioritizing the use of company-owned assets and recommending preferred rental vendors when necessary.
- Monitor the repair and down status of the equipment owned to forecast availability and proactively support field operations.
- As directed, serve as the logistics and maintenance point person for all equipment within the company. Maintain accurate records of equipment locations to identify and recommend the nearest available units.
- Assist in the coordination and seasonal deployment of long-term rental (LTR) equipment.
- In conjunction with supervisor, commence the preparation and processing of off-highway equipment slated for disposal.
- Track warranty coverage for all company-owned equipment to ensure cost-effective maintenance and repair decisions.
- Generate reports on rental spending to analyze trends and recommend cost-effective practices. Prepare control and cost reports, assisting in the preparation of cost studies.
- Oversee the tracking service history and preparation of preventive maintenance reports to promote equipment reliability and compliance. Administer and verify completion of all on-going maintenance activities according to company benchmarks and performance metrics.
- Communicate with field and craft personnel to coordinate service needs for assigned equipment.
Relationships, Qualifications, Requirements & Competencies
Key Relationships:
Reports To:
Direct Reports:
External Clients:
- Rental vendors, manufacturers, service providers, and regulatory agencies.
Internal Clients:
- Dispatch, Foremen, Superintendents, Project Managers, and other members of the Mobile Equipment team.
Role Qualifications & Qualifications
Education:
- Associate's degree or equivalent combination of training, education, and experience.
Experience and Industry Expertise:
- Minimum of three years of resource allocation or similar experience required.
- Experience in heavy equipment allocation preferred
Specific Job Requirements:
- Successful completion of pre-employment drug, alcohol, and background investigation
- Current on all company required safety and regulatory training
- Ability to preserve confidential and proprietary information and successfully avoid conflicts of interest
- Comprehensive knowledge and/or willingness to learn heavy equipment needs and use
- Strong skills in resource allocation and decision making
- Excellent communication skills: verbal, written, presentation, facilitation and listening
- Solid understanding of the construction industry, specifically in heavy civil/infrastructure
- Strong ability to use rigorous logic and sound reasoning to solve difficult problems
- Ability to plan and manage projects
- Use of e-mail to communicate with internal and external customers and vendors
- Good knowledge of Microsoft Office Suite (HCSS, Vista, and Tenna desirable)
- Driven to meeting or exceeding business and financial milestones
- Strong focus on customer service
- Strong time management skills
Competencies:
- Building Relationships
- Conflict Resolution
- Listening
- Planning/Prioritizing
- Initiative
- Dependability
- Judgement/Decision Making
- Learning/Development
- Safety
Equipment Used, Physicals Demands, and Work Environment
Equipment Used:
- General office equipment, telephone, automobile, personal protective equipment (i.e. safety glasses, hearing protection) when visiting plants.
Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical: Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on uneven ground, steep slopes, and exposure to extreme temperature and/or humidity. Some lifting of materials and equipment up to 50 lbs.
- Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines. Exposed to the conditions of job sites which can include loud noise, dust, fumes, and extreme weather conditions prevalent at the time. May work various hours, including early mornings, dusk or evenings.
HOURLY BASE SALARY RANGE:
$33.65 - $47.12
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.
Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.
Equal Opportunity Employer
Teichert and its subsidiaries pride themselves on being an Equal Opportunity Employer. Individuals seeking employment at our company are considered without regards to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.
Applicants with disabilities may be entitled to reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the company. If you are an applicant with a disability, please inform Robert Maxey (RMaxey@teichert.com) if you need assistance completing any forms or to otherwise participate in the application process.
Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert's resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert's Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.
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Teichert, Inc.
Jul 15, 2025