Administrative Support Officer - OCCH

Nemean Solutions, headquartered in Sierra Vista, AZ, is a certified SBA 8(a) Native Hawaiian Organization (NHO) and veteran-operated company providing advanced Military Intelligence, Enterprise and Cloud IT services, Cybersecurity, Special Operations Forces (SOF) Exercise and Training, and niche Program Support and Professional Services to Federal and State Agencies supporting the US Government Defense, Intelligence and Aerospace sectors.

Job Overview:

The Administrative Support Officer will support the United States Army Chaplain Corps that builds Army spiritual readiness to deploy, fight, and win our Nation's wars, by providing reliable and relevant world-class religious support, as a unique element of the Army that is fully engaged across the full spectrum of conflict. The Office of the Chief of Chaplains, (OCCH) provides religious services and support to the command as an instrument of the U.S. Government to ensure that Soldiers' religious "free exercise" statutory rights are protected.

Essential Duties & Responsibilities:

• Coordinates all aspects of group meetings to include managing logistics, providing on-site administrative support, and keeping minutes.
• Creates and designs presentation formats using advanced graphics.
• Maintains project records and acts as custodian of project documents and records (e.g., file of deliverable, project reporting records).
• Performs other administrative services (e.g., reception services, editing, filing, schedule maintenance, data entry).
• Performs proofreading, editing, and formatting documents including fonts, margins, and style IAW specifications.
• Creates graphics, produces hard copies for publication.
• Formats documents to prescribed OCCH specifications including font, margins, style, and other document formatting.
• Maintains calendars for select organization leadership.
• Creates and maintains travel arrangements for select organizational leadership including direct coordination with travel service providers and the Defense Travel System (DTS).
• Directs, organizes, and schedules administrative functions for the organization.
• Oversees multifunctional support responsibilities such as, but not limited to, administrative functions, data and telecommunications, facilities management, human resources services, insurance, office services, purchasing, security, mail and messenger services, office clerical and support services, printing, and cafeteria services, etc.
• Develops short- and long-term strategic plans for the department and identifies resources and opportunities for department growth and improvement.
• Collaborates with organization officials to plan business objectives, to develop organizational policies, and to coordinate functions.
• Oversees the Administrative Managers or Supervisors.
• Provides support and assistance to other functions and operating units of the organization.
• Interprets company policy for employees and enforces company policy and practices.
• Ensures proficiency in the staffing, supervision, and direction of the administrative staff.
• Assists in the creation and maintenance of administrative personnel business relationships, acting as a representative of the department to internal and external persons and seeks to cultivate opportunities for business collaboration.
• Ensures employment compliance with all governmental regulation's personnel and records maintenance.
• Directs budgetary process support staff, oversees the department budget, and prepares the budget for the department or division.
• Monitors the revenue and expenses associated with the department, ensures budgetary compliance and that periodic reporting requirements are met.
• Prepares project-related correspondence to facilitate client and project staff communication (e.g., notices, memorandums).

Competencies:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Minimum Requirements/Education:

• Bachelor's Degree.
• 5 years of administrative experience supporting executive senior level.
• Graphic design and document formatting technical skills are required.

Security Requirement:

• Active Secret Clearence

What Nemean Solutions, LLC offers:

Medical, Dental, and Vision insurance plans, Paid Time Off, sick leave, 401k Retirement Savings plan with company match, and more.

Nemean Solutions is proud to be a Veteran friendly employer and provides Equal Employment Opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws. Equal Opportunity for VEVRAA Protected Veterans. Nemean Solutions, LLC will not discriminate against employees and job applicants who inquire about, discuss or disclose compensation information.