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Advancement Event Coordinator

Curry College
United States, Massachusetts, Milton
1071 Blue Hill Avenue (Show on map)
Jul 11, 2025
Advancement Event Coordinator Curry College seeks a highly motivated, detail-oriented Advancement Event Coordinator to support the planning and execution of events that promote alumni engagement and institutional fundraising. This is an excellent opportunity for an energetic, organized individual looking to launch or grow a career in event management within a mission-driven environment. Reporting to the Assistant Vice President for Institutional Advancement, the Advancement Event Coordinator plays a key role in coordinating logistics for events that build relationships with alumni, donors and the Curry College community. This position collaborates with internal stakeholders across campus and external vendors to ensure successful event execution and meaningful alumni and donor experiences. The ideal candidate is outgoing, enjoys developing relationships on and off campus, and loves event planning and promotion. The Events Coordinator position will build relationships with cross-campus partners to host successful events on campus. Essential Functions: 1. Events Planning & Execution: Plan, coordinate, and execute alumni and donor events, including Homecoming & Family Weekend, the President's Speaker Series, Hall of Fame, Commencement, and other key college events; Manage event logistics from start to finish, including: site reservations, vendor coordination, set-up/breakdown, signage, equipment rentals, and on-site oversight; Support efforts to meet or exceed an annual fundraising goal of $125,000 through donor and alumni events or initiatives; Serve as primary liaison with internal departments including Catering, Buildings & Grounds, Public Safety, and Marketing and Communications; Maintain schedules and procedures for the Alumni House and other campus event spaces; Provide logistical and planning support for alumni engagement initiatives led by the Alumni Communication & Engagement Officer. 2. Collaboration & Communication: Work closely with the Alumni Communications & Engagement Officer, who manages alumni outreach and communication strategy, to ensure events align with alumni engagement goals; Assist with developing and distributing event-related materials (invitations, programs, follow-ups, etc.), while ensuring alignment with communication and fundraising strategies developed by the Advancement and Communications teams; Support content planning and development for promotion via social media and other channels; Maintain event listings on the Institutional Advancement master event calendar and coordinate updates with appropriate staff. Additional Functions: 1. Administrative Support: Prepare event documentation including function sheets, run-of-show timelines, name tags, signage, and promotional materials. Monitor and track event budgets, reconcile expenses, and ensure accurate recordkeeping and reporting. Assist with database management, RSVP tracking, and guest list development. Support coordination and training of student workers or interns for events and office needs. Maintain inventory of supplies and ensure timely ordering materials for events and campaigns. Provide general support and perform other duties as assigned. Salary Range: $50,000 to $55,000 annually Job Requirements: Essential Characteristics: Successful performance in this position demands consistent demonstration of the following performance characteristics: Attention to Detail Delivers accurate and consistent work under tight deadlines. Reviews materials for errors and ensures alignment with event goals and branding. Self-Motivated & Initiatives Proactively identifies tasks and completes work independently. Takes ownership of assigned projects and responsibilities. Collaborative Builds strong relationships with alumni, vendors, volunteers and Curry staff/faculty members. Contributes to ideas, assists others when needed, and celebrates team successes. Adaptability & Problem Solving Responds to last-minute changes with composure and creativity. Thinks critically to resolve logistical and planning issues efficiently. Organization & Efficiency Juggles multiple projects simultaneously while maintaining clear priorities. Uses tools and systems to track progress and meet deadlines. Strong Communication Skills Expresses ideas clearly and professionally in both written and verbal formats. Tailors communication style to diverse audiences, ensuring clarity and engagement. Actively participates in planning discussions and prepares concise, accurate documentation when needed. Knowledgeable and Informed Shows a willingness to learn and stay current on best practices in event planning and alumni engagement. Participates in training, professional development, and cross-functional learning opportunities. Applies new knowledge to enhance performance and improve event quality and impact. Minimum Qualifications: 3-5 years of experience in event coordination, administrative support, or donor and alumni engagement Experience with event scheduling, venue selection, and reservation of spaces, working with caterers, AV setup, and coordination of necessary materials. Strong proficiency in Microsoft Office and event management software Experienced in using CRM and database systems. Comfortable with technology and learning new technologies Excellent interpersonal and organizational skills; ability to work independently and collaboratively. Must have a valid US-issued driver's license and access to reliable transportation. Preferred Qualifications: Experience in higher education, alumni relations, or nonprofit fundraising. Familiarity with Curry College and its mission; alumni or those with previous Curry involvement are encouraged to apply. High energy and enthusiasm for community engagement. Additional Information: Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Employment in this position is contingent upon the successful completion of all required pre-employment background checks. Title IX Notice of Nondiscrimination Curry College (the "College") does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that we administer, as required by Title IX and its federal regulations, including in admission and employment. The Non-Discrimination Policy can be found at https://www.curry.edu/assets/Documents/About-Us/Curry-College-Nondiscrimination-Policy.pdf The Sexual Misconduct Policy can be found at https://www.curry.edu/assets/Documents/About-Us/Curry-College-Sexual-Misconduct-Policy.pdf Individuals who wish to make a complaint of discrimination or sex discrimination under Title IX, or those with information about conduct that may constitute discrimination or sex discrimination under Title IX may contact the Director of Title IX and Equity Compliance, the Office for Civil Rights, or both. Inquiries about the application of Title IX and its federal regulations to the College may be referred to either or both offices listed below: Ann Coyne, Director of Title IX and Equity Compliance: Office 122, King Academic Administrative Building, 55 Atherton Street Milton, MA 02186. (617) 333-2212, ann.coyne@curry.edu. Office of Civil Rights ("OCR"): Boston Office, Office for Civil Rights, US Department of Education, 9th Floor, 5 Post Office Square, Boston, MA 02109-3921, Telephone: 617-289-0111, FAX: 617-289-0150; TDD: 800-877-8339, Email: OCR.Boston@ed.gov. To apply, visit http://curry.interviewexchange.com/jobofferdetails.jsp?JOBID=190212 jeid-55988f7d01aac34db3d246dea4bc5b01