Executive Assistant

Rockwell Automation is a global technology leader focused on helping the world's manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale, and focus on clean water and green mobility -our people are energized problem solvers that take pride in how thework we do changes the world for the better.

We welcome all makers, forward thinkers, and problem solvers who are looking for a place to do their best work. And if that's you we would love to have you join us!

Job Description

We are looking for an Executive Assistant to provide administrative assistance to several commercial operations leaders and staff in order to proactively enhance effectiveness including professionally dealing with customers, composing correspondence, scheduling meetings, maintaining files, and handling confidential information with discretion. Anticipate, obtain and prepare materials as required to keep executives prepared for all activities on schedule. You will report to the Vice President, Global Commercial Operations and have a hybrid schedule working in Milwaukee, WI.

• Arrange meetings, virtual, local and offsite, ensuring that all audio-visual equipment and network connection requirements are met. Arrange for refreshments and food as required. Coordinate and actively participate in staff meetings. Prepare agenda and meeting minutes. Distribute meeting minutes and actions to participants after the meeting, along with other materials reviewed during the meeting. Maintain a database of meeting notes and other materials for future reference.
• Support regular cadence of executives' team meetings with preparation, maintaining Teams sites, and communication around team between meetings for appropriate action item follow-up.
• With very limited direction, create spreadsheets, charts, technical illustrations, graphics, and text for presentations using Microsoft software (PowerPoint, Excel, Word, etc.) and other company specific tools (CRM, SAP, Workday, etc.)
• Assist executives in achieving goals and objectives by supporting content preparation for internal and external communications, which could include e-mails, presentations and reports.
• Prepare and keep up-to-date calendars and daily schedules for executives.
• Primary point of contact for incoming requests to executives. Review, screen and direct incoming requests. Provide prompt, customer-oriented service to all callers and visitors, solving their requests without executives whenever possible.
• Make decisions and act on behalf of business leaders during their absences, using initiative and judgment to see that opportunities requiring attention satisfy customer (both internal/external) requests.
• Assist with prioritizing emails and other requests on behalf of the business leaders.
• Proactively work with business leaders to monitor progress / commitments relative to any outstanding actions.
• Participate in workload leveling efforts with other administrative staff within the business group in support of other executives & staff as required including back-up of other admin during vacation and or other absences.
• Establish and maintain strong, collaborative relationships with personnel across multiple levels throughout the organization as required to effectively execute job duties.
• Partner directly with other administrative support to ensure alignment in practices across commercial operations and global sales and marketing organizations.

Support Travel Requirements of Executives

• Arrange travel itineraries, both domestic and international. Coordinate international travel with RA contacts and ensure passports, visas, etc. are up to date and correct.
• Assist in processing required documentation for Travel & Expense processes, working with Travel and Entertainment Department in reconciling travel accounts.
• Ensures familiarity with company policies and procedures. Appropriately applies policies and procedures in compliance with government laws. Policies and procedures include, but not limited to: Standards of Business Conduct, Intellectual Property, Control Environment, Information Protection, ISO 9000 & 14000, government regulations (e.g., health, safety, quality and environmental), and functional policies published on the Rockwell Automation Information Network.

• High school diploma, GED, or equivalent work experience.
• Legal authorization to work in the U.S. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

• Typically requires minimum of 2+years of related experience.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities.
• Experience working in highly collaborative, teaming environment.
• Ability to pay attention to detail.
• Thrives in fast-paced work environment.
• Ability to prioritize and independently make sound decisions.
• Advanced use of Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint) is required.

• Health Insurance including Medical, Dental and Vision
• 401k
• Paid Time off
• Parental and Caregiver Leave
• Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
• To learn more about our benefits package, please visit at www.raquickfind.com.

At Rockwell Automation we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right person for this or other roles.

This position is part of a job family. Experience will be the determining factor for position level and compensation.

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We are an Equal Opportunity Employer including disability and veterans.

If you are an individual with a disability and you need assistance or a reasonable accommodation during the application process, please contact our services team at +1 (844) 404-7247.

Rockwell Automation's hybrid policy aligns that employees are expected to work at a Rockwell location at least Mondays, Tuesdays, and Thursdays unless they have a business obligation out of the office.