ASMSA Administrative Assistant
 University of Arkansas | |
 United States, Arkansas, Hot Springs | |
 Jul 08, 2025 | |
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Closing Date: Type of Position:Professional Staff - ASMSAWorkstudy Position: No Job Type:RegularWork Shift: Sponsorship Available: Arkansas' Premier Public High School Department's Website: Summary of Job Duties:A. Receptionist duties and general operational support:* Answers all incoming calls from the main switchboard, routes to the appropriate employees, and offers direct assistance as able * Serves as primary monitor and point of contact for visitor access to campus buildings via the remote door control system * Registers all campus guests by checking identification and logging non-residential visitors in the guest management system * Provides supplemental support and coverage to the Executive Assistant on postage services, mail delivery/distribution, and receipt of packages in Workday * Schedules work service students for supplemental coverage of the Welcome Desk B. Operational support for STEM Pathways: * Provides communication support to educators within the initiative by responding to common inquires as directing messages to lead teachers as needed * Assists with the collection and reporting of data for demographics, documentation, and geographic reach * Assists with event and workshop planning, including room requests, program calendars, setup requests, and other secondary elements * Collaborates with the Department of Finance and Director of STEM Pathways to ensure invoices are generated correctly, tracks invoices, and departmental purchases * Offers content support within program and marketing materials by proofreading, formatting, and distribution of materials as needed Qualifications: High school diploma required; Associate degree and 1-3 years of experience in operations or office management preferred * Strong written, oral, and interpersonal communication skills * Ability to work effectively as a team member of ASMSA * Possesses strong time management and organizational skills * Working knowledge of the Microsoft Office and Google suites * Comfort with technology, including strong willingness to learn operational systems related to mailing, phones, access control, and general campus functions (Workday) Additional Information: Salary Information: $36,000.00Required Documents to Apply: Cover Letter/Letter of Application, Resume, Unofficial/Official Transcript(s)Optional Documents: Recruitment Contact Information: Directory Human Resources & Campus Culture brazilb@asmsa.org All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Child Maltreatment, Criminal Background Check, FBI Background Check, Motor Vehicle Reports CheckArkansas School for Mathematics, Sciences, and the Arts is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing Frequent Physical Activity:Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking Occasional Physical Activity:Kneeling, Lifting, Pulling, Pushing, Reaching, Stooping Benefits Eligible:Yes | |