Administrative Assistant

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Assistant.

In this role, the successful candidate will be responsible for providing a broad range of administrative support. Primarily responsible for coordinating the administrative responsibilities for the Anesthesia Technicians. Uses judgment and discretion to accomplish tasks within deadlines. Plans and coordinates work, project milestones as needed. Reports to the Administrator, Department of Anesthesiology, Perioperative Care and Pain Medicine.

Job Responsibilities:

MyTime Timekeeper

1. Monitors Anesthesia Techs daily time in MyTime (KRONOS).
2. Enters and removes staff on and off Leave in MyTime.
3. Makes Historical edits in MyTime (Missed sign in, etc.)
4. Follows-up with Techs for unexplained lateness and absences.
5. Makes Historical edits in MyTime (attendance policy violations).
6. Works with NY Life for responses to FMLA time off.
7. Tracks and maintains required doctors note, sick call pattern, etc.

HR Liaison

1. Liaison with HR and Labor Relations regarding Anesthesia Techs staff matters.
2. Drafts letters to Techs related to warnings and labor relations matters.
3. Monitors Corrective action, attendance, compliance, etc.

Compliance Monitoring

1. Tracks BLS certifications
2. Coordinates educational In-services review and attendance (sign in).
3. Tracks required compliance completion, flu vaccine, annual training, etc.

Scheduling

1. Coordinates last minute vacation request and updates schedule planner.

Other

1. Maintains current roster of Anesthesia Techs, vacancies and recruitment efforts.
2. Other assignments requested by Administrator and Supervisor.

Minimum Qualifications:
To qualify you must have a Associate's degree in a related field. Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience. Proficient in the use of Microsoft Office Word, Excel, and Access. Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems. Ability to access e-mail, electronic calendars, and other basic office support software. Effective oral, written, communication, interpersonal and customer service skills. Ability to proofread documents and write clear, concise first draft. Ability to type at a speed of at least 50 net words per minute. Ability to multi-task while paying attention to detail. Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results.

Preferred Qualifications:
Bachelor's degree.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View NYU Grossman School of Medicine's Equal Employment Opportunity (EEO) policy. Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $28.16 - $46.93 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here