Program Associate, IVLP

FHI 360
United States, D.C., Washington
1825 Connecticut Avenue Northwest (Show on map)
Jun 23, 2025
Program Assistant, International Visitor Leadership Program We are seeking a Program Assistant to support the International Visitor Leadership Program (IVLP) and other exchanges. Launched in 1940 by the U.S. Department of State, IVLP seeks to build mutual understanding between the United States and other nations through carefully designed professional visits to the United States for emerging foreign leaders in government, politics, the media, education, the arts, business and other key fields. The IVLP team develops programs for approximately 500 IVLP visitors from around the world each year. The Global Connections department designs and implements academic, professional, cultural, and youth exchange programs for students and emerging leaders around the world. This person will provide administrative support to program officers working on IVLP projects and other exchange programs. This position is considered hybrid and will be required to work from the DC office a few days a week. Essential Job Functions* Make logistical arrangements for groups of international visitors to the United States, including travel, hotels, ground transportation, catering, and coordination with local sponsors Process and track project expenditures; produce financial documents; Assist in the monitoring of project budgets Produce project materials, including but not limited to arrival packets, name badges and administrative documents Maintain project files and database and provide general project support Brief interpreters and international participants on administrative procedures and logistical arrangements pertaining to projects Manage virtual meeting production logistics using Zoom and other virtual meeting platforms for IVLP participants in coordination with program officers Perform other duties, as assigned. REQUIRED SKILLS AND QUALIFICATIONS: Strong organizational skills and ability to manage multiple administrative tasks with a high degree of accuracy; ability to work independently and as a team member, take initiative, meet deadlines, and be flexible Strong computer skills including use of databases and proficiency in Microsoft Office and Excel Strong oral and written communication skills Demonstrated strong interpersonal and cross-cultural communication skills Demonstrated interest in international exchanges Demonstrated interest in other countries. *Education* Associate Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field. Experience: Typically requires 0 - 2 years of relevant administrative experience supporting projects and/or a technical practice area. Prior experience in a non-governmental organization (NGO) preferred. Prior experience using Microsoft Office Suite preferred. Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs. Technology to be Used: Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment. Travel Requirements: Less than 10% This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. 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