Subcontract Coordinator

Subsidiary: KIRA Training Services

Job Title: Subcontract Coordinator

Work Location: USAFA

Labor Category: Exempt

Clearance Level: n/a

Travel Requirement: n/a

Pay Rate: $85-95k

Health & Welfare: n/a

At Tlingit Haida Tribal Business Corporation (THTBC), your work goes beyond the job description, it becomes part of a purpose-driven legacy. Our continuous commitment to growth directly contributes to the strength, resilience, and future of the communities we support. Our growth fuels programs, services, and lasting value for the Tribe, making every success a shared one.

For over 35 years THTBC and its subsidiaries have delivered essential services to federal clients across the globe. Whether supporting logistics, information technology, cyber security, or facilities operations, we are united by a shared mission: to create meaningful economic opportunity and growth of the Tlingit & Haida Tribes of Alaska.

Together We Grow - One Mission, One Team - With a Commitment to Serve

Scope of Work:

The Sub-contract Coordinator reports directly to the Contract Manager to provide an oversight of compliance with Contract obligations to include service order completion, employee productivity, service order cost oversight, review of pending Davis-Bacon service orders, and service order priority downgrades. The coordinator shall also act as a liaison between the T&H Services Shops and the COR for approval of certain exceptions to Contract standards. The Sub-contract Coordinator will perform the following functions:

Responsibilities:

• Once Shop has determined that a Subcontract is required for on Contract Work, the Sub-contract Coordinator will request quotes from at least 3 vendors to perform the work.
• The Sub-contract Coordinator will choose the best value vendor to perform the work.
• The Sub-contract Coordinator will create a PO to Award the work to the chosen Vendor at the Quoted Price Agreement.
• Interfaces with the Vendor once work has begun and monitors and supports the Vendor to Completion of the work.
• Responds to Government RFP's with Quotes for CLIN 100 Project requests.
• Requests Quotes from at least 3 Vendors for CLIN 100 Project Subcontract efforts.
• Prepares Package for Proposal Submittal with choice of Subcontractor to perform the work.
• Submits the Proposal Package to the PM and Business Ops Manager for approval and submittal to the Contracting Officer.
• Once the Contract MOD is awarded to KIRA, the Sub-contract Coordinator will Award the Contract to the Vendor by placing a PO.
• Interfaces with the Vendor once work has begun and monitors and supports the Vendor to Completion of the work.
• Works with the PM and Business Operation Manager by keeping them informed of Project Status and Completion Dates for Revenue Projections.
• Adhere to company policies, procedures, and safety regulations.
• Performs other duties as assigned.

Requirements:

• Must have a minimum of seven (7) years of related experience with government contracts
• Must be an expert working with Various types of Trades Vendors performing Construction and Repair Projects.
• Must have background Managing Construction Projects
• Must be able to distribute quotes to Vendors based on Engineering Statements of Works (SOWs) for various types of construction and repair projects.
• Must be able to prepare Proposal Packages with Basis of Estimates and Quotes for submittal to the Business Operations Manager for Pricing.
• Must have experience Creating POs and working with an approved Purchasing System.
• Must be very familiar with the Operations aspect of a Military Base and understand the Government Work Order Process and the CIVIL Engineering Mission
• Advanced computer skills including MS Office (Excel, Microsoft Word, Power Point and Outlook)
• Strong communication and writing skills
• Advanced analytical and time management skills
• Strong organizational skills, ability to multi-task and to provide independent judgment in supervisory decision making
• Understand and use computer maintenance management systems, MAXIMO
• Experience working on government contracts, strongly preferred
• Experience working with Davis Bacon, preferred
• Must possess and maintain a valid state driver's license and a safe driving record, in accordance with company policy, to operate vehicles or equipment as required for the position.

Education: High School Diploma or equivalent, bachelor's degree preferred.

Licenses, Certifications and Registrations: Must maintain a valid state driver's license.

Physical Demands / Work Environment:

• Physical requirements include (but are not limited to) the ability to lift 25 pounds, pushing, pulling, carrying, stooping, bending, squatting, and reaching for long periods of time.
• Must be able to work on-call, alternate, and extended shift schedules when necessary to meet the mission requirements, including weekends and holidays.
• Work may be performed indoors or outdoors in varying weather conditions. Must be able to work in confined spaces, at heights, and around various hazards with appropriate PPE.

All candidates must successfully complete pre-employment screening, which may include but is not limited to a criminal background check, motor vehicle record review, and a 5-panel drug test, in accordance with company policy and applicable laws.

Benefits:

We offer a flexible benefits package including medical, dental, and vision plans, TRICARE Supplemental, critical illness coverage, employee discounts, wellness seminars, company-paid life and short-term disability insurance, optional long-term disability, paid leave, a 401(k) plan, and identity theft protection to support your health and financial well-being. For represented positions, the benefits and leave offered will be as defined under the applicable Collective Bargaining Agreement.

Equal Employment Opportunity:

We are proud to be an equal opportunity employer and comply with all applicable federal, state, and local employment laws. All applicants will be considered for employment without regard to race, color, religion, creed, national origin, gender, gender identity, age, marital status, sexual orientation, veteran status, disability, pregnancy, parental status, or any other characteristic protected by law.

Reasonable Accommodation:

If you have a disability or medical condition and need reasonable accommodation, please inform the designated recruiter during the hiring process.