Department Manager, Film & Digital Media

HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 07-08-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Film and Digital Media major at UC Santa Cruz offers an integrated curriculum where students study the cultural impact of movies, television, video and the internet, while also producing creative work in video and interactive digital media. The department has 22 permanent faculty, 8 staff, and approximately 550 declared and proposed majors.

More information can be found at: https://film.ucsc.edu/

JOB SUMMARY

The Department Manager is responsible for the management and supervision of the administrative operations of a large academic department, under the general direction of the department chair. Administrative services include all or some of the following functions: budget and financial management, curriculum planning and management, facilities, and space coordination, staff and academic human resources, graduate and undergraduate programs, and student services. The Department Manager recruits and supervises support, professional, and technical staff.

APPOINTMENT INFORMATION

Budgeted Salary: $95,000-$110,000/annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: Hybrid, both UC Santa Cruz & Non-UC locations

Union Representation: Non-Represented

Job Code Classification: ADMIN SUPV 2 (007375)

Travel: Never or Rarely

JOB DUTIES

60% - Administrative Operations Management

• Manages, plans, and administers a full range of administrative operations to support the academic department. Administrative operations include budget and fiscal activities, staff and academic personnel recruitment and supervision, space and facilities coordination, and program and curricular planning and implementation. Participates in the creation, maintenance and reporting of operational and budget processes listed above. Provides advice and support to the chair in planning and development for these operational areas. Represents the department on business issues to the institution's community and serves on committees. May manage systems and procedures to protect departmental assets.

25% - Supervision

• Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. Manages activities of administrative staff, including a subordinate manager, sets priorities and deadlines for staff activities, establishes internal procedures for operations and effective utilization of resources.

15% - Instruction Facilitation

• Facilitates delivery of instruction for the department, in coordination with the chair, undergraduate advisors, graduate coordinator and operations staff; analyzes resource implications and establishes funding priorities based on analysis of data. Serves as contact for department in curricular matters, ensures curricular coordination between various departments and programs and assists in resolving issues and conflicts. Monitors enrollment levels and recommends changes in course offerings, instructor assignments and resource needs. Oversees the hiring of TAs and readers for each quarter. Oversees the development and implementation of graduate and undergraduate program policies, including admissions.
  

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Solid knowledge of budget, account and fund management, financial analysis, reporting techniques, accounting, and payroll.
• Solid knowledge of risk management planning.
• Solid knowledge of common computer application programs.
• Solid interpersonal skills including active listening, persuasiveness, advising, and counseling to effectively motivate others.
• Ability to think critically to quickly evaluate complex issues and identify resolutions.
• Solid customer service skills.
• Solid verbal communication skills.
• Solid written communication skills.
• Solid organizational skills to effectively manage multiple priorities.
• Solid knowledge of human resources and personnel management within labor contract(s) and personnel policy.
• Demonstrated skills in employee supervision and HR administration.
• Embraces diversity in all its forms and strives for an inclusive community that fosters an open, enlightened and productive environment.
  

PREFERRED QUALIFICATIONS

• Knowledge of UC and/or UCSC processes, protocols and procedures and organization-specific computer application programs.
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to work long periods of time at a computer with or without accommodation.
• The selected candidate has the option to work a hybrid work schedule. If a hybrid work schedule is confirmed, the selected candidate must be able to work successfully from a home/remote office and be able to fulfill the requirements of the UCSC telecommuting agreement.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.