New 
Facilities Operations Coordinator
 Maricopa Community College district | |
life insurance, paid time off, sick time, long term disability, tuition reimbursement, 403(b)
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 United States, Arizona, Phoenix | |
 Jun 17, 2025 | |
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Facilities Operations Coordinator Job ID: 321467 Location: GateWay Community College Full/Part Time: Full Time Regular/Temporary: Regular Salary Range $21.65 - $28.15/hourly, DOE Grade 112 Work Schedule Monday - Friday, 8am - 5pm; some evenings and weekends may be required (Hours may change based on department needs) Summer Hours: Monday - Thursday, 7am-6pm Work Calendar 12 Months Maricopa Summary 10 Colleges. Unlimited Opportunities. The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college. We don't just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year. Campus Statement GateWay Community College is a Hispanic Serving Institution with one of the most diverse student bodies in the Maricopa Community College district. Over 50% of our students indicate Hispanic heritage, 70% identify as Black, Indigenous People of Color (BIPOC) and better than half of the student population represents more than 40 countries. GateWay is a College of Well-Being, committed to cultivating an environment of meaningful learning, engagement and connection. We are looking for equity-minded applicants who reflect, and demonstrate sensitivity to and understanding of, the diverse communities and populations that make Arizona a rich and vibrant place to live and work. When you join the team at GateWay, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice built on broad collaboration among faculty, staff, students, and community partners. In deciding whether to apply for a position at GateWay, you are strongly encouraged to consider whether your values align with our Vision, Mission, Goals, and Core Values of Character, Care, Connection, Contribution and Career. GateWay Community College is seeking to attract candidates who want to help us continue building and sustaining an inclusive and equitable working and learning environment for all students, staff, and faculty to thrive. GateWay Community College understands that diversity is integral to excellence. We honor diverse experiences and perspectives, strive to create welcoming, inclusive, respectful learning environments, and promote access, opportunity, justice and well-being for all. Benefits Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD: Affordable and Comprehensive Benefits Package: * Nationwide Medical, Dental, and Vision Coverage * Paid Time Off: Vacation, Sick Leave, and Personal Time * 20 Paid Observed Holidays * Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage * Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions * Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b) * Tuition Reimbursement for employees and dependents * Annual Professional Development Funding * Flexible Work Schedules Employee Health & Wellness Programs: * District-Wide Wellness Program with Workshops and Webinars * Monthly Health & Wellness Calendar and Newsletter * Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs * Employee Assistance Program (EAP) * Sight-On-Site Eye Care Services * Mobile On-Site Mammography Screenings * Pre-Retirement Planning Events * Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer) Job Summary This position will provide administrative and office support for the Director of Facilities Management for moderately complex and varied work assignments which include support for procurement/purchasing, work order management, coordinating and assisting with projects/activities, and functions related to the campus facilities management office. Manages and coordinates meetings with management for project meetings, budget items, and stakeholder issues. This position also maintains liaison with other administrators, employees, groups, and organizations. Essential Functions 35% - Main administrator of the CMMS work order system. This position will be responsible for reviewing all work requests, ensuring the information is complete and correct. This position will assign all work requests within the facilities department as well as reassign intra-departmental work orders. Running reports and developing presentations to communicate the trends and workload demand for the facilities department. 25% - Manages and oversees the process from beginning to end: from a quote at the initial stage, creates requisitions, disbursement of the Purchase Order, monitors review for approval process and notifies reviewers to avoid delays in review/approval process; tracks delivery and/or project completion; participates in the inventory receiving/tagging process, reviews for accuracy and then approves vouchers/invoicing in FMS; monitors Purchase Orders for sufficient funding; creates increases to Purchase Orders when necessary and requests Purchase order closures. 15% - Provides administrative support including managing schedules, data entry, answering phones and delivering messages. Act as the first point of contact for the facilities department. Assist staff and faculty with facilitating facilities related requests such as projects and equipment requests. Coordinates and distributes meeting minutes 10% - Manages ProCard procurement process. Compares prices and quality, strictly following fiduciary practices, places orders, uploads and stores receipts, monitors/tracks delivery from receiving; distributes to appropriate staff, verifies data in FMS purchasing for ProCard's, reconciles in FMS, returns product when required, monitors the process and updated reconciliations in FMS, reminds leaders to review for approval if process is delayed. 10% - Performs non-technical quality control measures to ensure work orders are being closed in a timely manner and verify the resolution is true and correct 5% - Other duties as assigned Minimum Qualifications Bachelor's degree from a regionally accredited institution in any discipline and one (1) year of experience related to administrative coordination, facilities coordinator and/or office support programs and projects OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation Desired Qualifications A. Experience in facilities management, office coordination, or a related administrative/support/ scheduling /calendar management B. Experience in managing vendors, contracts, and facility service providers C. Experience in budgets, purchase orders, quotes, requisitions, D. Experience with (online systems, i.e. Google Suite, CRM, SIS, Canvas, etc.) E. Experience with work order systems (i.e. CMMS) Special Working Conditions Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements
How to Apply Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered. Please ensure your materials clearly provide the following information.
Posting Close Date Open until filled First Review July 01, 2025 Applications received after the review date may not be screened EEO, Title IX, & Clery Act Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information. Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance." The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators. The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act. To apply, visit https://jobs.maricopa.edu/psp/MCPAHPRD/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321467&PostingSeq=1 jeid-41d36491c31dde41a59c8b7f2f813e49 | |